Accounts Payable Specialist

Responsibilities

• Review, verify, and enter a large volume of vendor invoices each week, ensuring supporting documents align with purchase and receiving records.
• Apply accurate coding to invoices in the accounting system, confirming purchase order details, item information, and general ledger assignments.
• Investigate pricing, quantity, and documentation discrepancies by coordinating with vendors as well as internal purchasing and receiving teams.
• Monitor outstanding invoice issues through tracking tools and follow through until exceptions are resolved.
• Prepare weekly payment processing activities, including checks, vendor disbursements, credits, returns, and employee expense reimbursements.
• Aid with month-end tasks such as account reconciliations, accrual support, purchasing clearing review, in-transit inventory analysis, and credit card reporting.
• Contribute to cycle counts and physical inventory activities to support accurate financial records.
• Help maintain organized vendor files and accounts payable documentation while providing additional accounting assistance to leadership and the broader team.
• Support accounting projects, year-end preparation, and activities related to the organization's transition from Navision to Business Central Cloud when needed.

Requirements

• At least 3 years of experience in accounts payable, bookkeeping, or a related accounting function.
• Demonstrated ability to process high volumes of invoices with strong accuracy and attention to detail.
• Hands-on experience with invoice coding, payment processing, and full-cycle accounts payable responsibilities.
• Proficiency in Microsoft Excel, including the use of basic formulas for reconciliation and reporting tasks.
• Familiarity with ERP systems; experience with Microsoft Dynamics NAV/Navision or Microsoft Dynamics 365 Business Central is highly valued.
• Strong organizational skills with the ability to manage deadlines and prioritize work independently.
• Effective communication skills for working across accounting, purchasing, receiving, and external vendor contacts.
• Mechanical or manufacturing environment experience and an associate degree in accounting or a related field are preferred.

Qualifications

Legal authorization to work in the United States is required.

Skills

• Accounts Payable
• Bookkeeping
• Microsoft Excel
• ERP Systems (Microsoft Dynamics NAV/Navision or Microsoft Dynamics 365 Business Central)
• Organizational Skills
• Communication Skills
• Manufacturing or Distribution Environment Experience

Benefits

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.