Accounts Payable Specialist

Responsibilities

• Manage the day-to-day administration of the corporate credit card program, including account setup, maintenance, updates, and closures.
• Review card activity and employee expense submissions to identify policy exceptions, duplicate charges, missing documentation, or suspicious transactions.
• Reconcile monthly card statements and related accounts, researching discrepancies and coordinating resolution with internal teams or banking partners.
• Process employee reimbursement requests by validating receipts, approvals, account coding, and adherence to travel and expense guidelines.
• Maintain organized and accurate records for cardholders, spending limits, account details, and reimbursement activity.
• Respond to employee questions regarding expense reports, card disputes, declined transactions, and lost or stolen cards.
• Prepare reporting on spending patterns, open items, and compliance trends to support financial oversight and decision-making.
• Partner with Accounts Payable and Accounting to ensure timely payments through appropriate methods, including ACH and check runs, while supporting accurate invoice and expense coding.
• Provide documentation and transaction support for internal and external audit requests while helping uphold accounting standards and company policies.

Requirements

• Experience in Accounts Payable with responsibility for expense reporting, reimbursements, or corporate credit card administration.
• Working knowledge of account coding, invoice coding, and payment processing practices, including ACH and check runs.
• Ability to review financial transactions for accuracy, completeness, compliance, and unusual activity.
• Strong reconciliation skills with attention to detail and the ability to investigate and resolve discrepancies.
• Proficiency in maintaining organized records and supporting audit documentation requirements.
• Effective communication skills to assist employees, collaborate with cross-functional teams, and work with external financial institutions.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.