Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a small, collaborative team in Cleveland, Ohio on a contract basis. This role is ideal for someone with solid accounts payable experience who can manage invoice processing with accuracy, support timely vendor payments, and work effectively in an in-office environment.

About the role

The position focuses on purchase order-driven payables and requires strong attention to detail, sound judgment, and comfort working with established accounting systems.

Responsibilities

• Process a high volume of vendor invoices by reviewing documentation, assigning accurate account codes, and entering transactions into the accounting system.
• Reconcile invoices against purchase orders and receiving records to complete three-way matching and resolve discrepancies before payment.
• Administer payment activity through ACH and check runs while helping ensure vendors are paid correctly and on schedule.
• Maintain organized accounts payable records and supporting documentation to promote accuracy, audit readiness, and efficient retrieval of information.
• Communicate with internal teams and external vendors to research invoice issues, confirm payment details, and address outstanding items promptly.
• Support daily accounts payable operations within Sage 300 and assist with related processing needs in Vista as required.
• Contribute to smooth coverage of finance activities in a lean team environment by managing assigned payables responsibilities independently and reliably.

Requirements

• Demonstrated experience in accounts payable with a strong understanding of end-to-end invoice processing.
• Hands-on knowledge of account coding, invoice coding, and payment workflows tied to purchase orders.
• Experience performing three-way match procedures involving invoices, purchase orders, and receiving documentation.
• Familiarity with ACH transactions and check run processing in a business accounting environment.
• Working knowledge of Sage 300 AP; exposure to Vista is preferred.
• Ability to work onsite in Cleveland, Ohio and collaborate effectively within a small team.
• Strong attention to detail, organizational skills, and the ability to manage deadlines with minimal supervision.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.