Accounts Payable Specialist

About the Role

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to manage our day-to-day Accounts Payable operations and support accurate financial reporting. This role is ideal for someone who thrives in structured, process-driven environments and takes pride in accuracy, timeliness, and strong internal controls. The position plays a critical role in ensuring vendors are paid correctly and on schedule while maintaining clean and reliable accounting records.

What You'll Do

• Enter and review vendor invoices in Ramp
• Schedule and process vendor payments through Ramp
• Maintain and update vendor master data, including payment details and tax documentation
• Reconcile Accounts Payable aging and research discrepancies
• Categorize and sync corporate card charges and employee reimbursements from Ramp to NetSuite
• Assist with annual 1099 processing, including vendor review and coordination with tax providers
• Assist with month-end close procedures related to Accounts Payable
• Support prepaid expense tracking and amortization schedules
• Support fixed asset tracking and documentation
• Prepare reconciliations and supporting schedules as assigned
• Ensure transactions are accurately recorded in NetSuite
• Maintain organized documentation supporting AP transactions and approvals
• Ensure adherence to internal controls and approval workflows
• Support audit and tax-related requests as needed
• Identify opportunities to improve AP workflows and documentation
• Assist in refining procedures to improve efficiency and scalability
• Partner cross-functionally to resolve invoice or payment-related questions

Qualifications

• 2–4 years of experience in Accounts Payable or a related accounting role
• Experience working in NetSuite and using Ramp or a similar platform
• Strong attention to detail and commitment to accuracy
• Strong organizational and communication skills with the ability to manage recurring deadlines
• Experience in a high-growth company environment

Schedule

• Full-time role (M-F 9a-5p ET); part-time may be considered for candidates completing education
• Must work onsite at offices in Estero, FL