Accounts Payable Specialist

Responsibilities

• Manually enter AP data into BankTEL with a high level of accuracy and attention to detail
• Retrieve and sort mail from the mail room to identify and properly route Accounts Payable items
• Review, verify and approve online AP submissions entered by remote AP Coordinators, ensuring completeness and compliance
• Scan and upload manually keyed AP invoices into BankTEL, attaching all supporting documentation to the corresponding payment record
• Process employee expense reports in accordance with the company’s Travel & Entertainment (T&E) Policy and internal control requirements
• Deliver timely, professional customer service to internal teams, branches and AP-related vendors
• Maintain backup files for the IPS System, ensuring proper organization and retention
• Process and disburse payments, recording all transactions accurately in both the Accounts Payable system and the general ledger
• Execute periodic check runs, including printing, preparing and mailing checks
• Post accounts payable activity to the general ledger in alignment with accounting schedules and reporting deadlines
• Maintain daily AP records and reports, ensuring they are complete, current and audit ready
• Perform other related duties as assigned

Qualifications

• High School diploma or equivalent
• Minimum of 1 year of accounts payable or customer service experience
• Strong teamwork skills
• Ability to collaborate effectively in a fast-paced environment
• Professional and positive communication skills, via email, both in person and over the phone
• Ability to work independently and as part of a team, manage multiple deadlines and prioritize workload effectively
• Proficient in Microsoft Office suite of products including Outlook, Word and Excel
• Excellent organizational skills, with a demonstrated commitment to accuracy and attention to detail
• Proficient ten-key skills, with strong speed and accuracy

Physical Demands

• Frequently stand or sit
• Kneel, stoop, or squat
• Use hands or fingers to handle or feel objects, tools or controls
• Reach with hands and arms
• Talk or hear
• Lift and /or move up to 25 pounds
• Close vision, peripheral vision, depth perception and the ability to focus

Work Environment

• Communicate effectively, both verbally and in writing
• Demonstrate strong interpersonal skills when working closely with internal business partners and external clients
• Uphold confidentiality at all times
• Exposed to high risk situations (i.e. robbery)
• Follow detailed instructions and procedures to safeguard the Bank’s employees, customers, and assets