Accounts Payable Specialist

Rand Technology is growing and we are looking for an experienced Accounts Payable Specialist to join our onsite team in Irvine, CA. This role comes with a competitive salary and full benefits.

About the role

We are seeking a detail-oriented and experienced Accounts Payable Specialist to manage accounts payable functions across multiple international regions, involving various foreign currencies, VAT compliance, and comprehensive cash management.

Responsibilities

• Process and verify a high volume of invoices across various international locations, ensuring accuracy and compliance with regulations in multiple currencies.
• Manage vendor payments, reconcile accounts, and resolve discrepancies in diverse currency contexts.
• Lead and participate in special projects to enhance accounts payable processes within an international, multi-currency framework.
• Implement tools, systems, or procedures to improve accuracy and efficiency in an international accounts payable context.
• Ensure accurate recording of VAT-related invoices and payments in accordance with regulations in multiple regions.
• Collaborate with tax and finance teams to provide documentation and support VAT audits.
• Support audit processes by organizing and preparing accounts payable records across international regions and various currencies.
• Address audit inquiries and ensure compliance with internal and external audit requirements in multi-currency operations.
• Manage multiple foreign currencies and exchange rate differences, ensuring accurate and timely payments.
• Oversee cash transfers between accounts and different regions while optimizing cash management strategies.
• Communicate and collaborate with international vendors to address payment inquiries or discrepancies.
• Maintain positive and professional relationships with vendors across various regions.
• Maintain accurate and organized financial records for audit purposes in multi-currency operations.
• Generate reports and analyses related to international accounts payable activities as required.
• Ensure compliance with company policies and diverse accounting regulations across multiple regions.
• Stay updated on changes in accounting standards and VAT regulations across various international locations.
• Coordinate with internal departments across international regions to resolve issues and streamline processes.
• Collaborate with teams to ensure VAT and multi-currency compliance in accounts payable.
• Support book payroll entries, calculate reimbursements, and complete all necessary activities to properly categorize and report in multi-national currencies.
• Manage and code travel and expense reports in a timely and efficient manner.
• Support and manage all external audits including foreign statutory audits, internal audits, bank audits, and financial reporting audits.
• Supervise the collection of all required documentation and provide responses to auditor questions, offering required analysis to support all financial statement balances for both foreign and domestic entities.
• Proactively identify opportunities for process enhancements in a multi-currency, international context to increase accuracy and efficiency.
• Implement improvements to elevate the quality and efficiency of the accounts payable function across diverse regions.

Requirements

• Degree in Finance, Accounting, or related field; or equivalent combination of education and experience.
• A minimum of 5 years of experience in accounts payable or accounting operations experience.
• Experience supporting commissions, cash receipts, bank reconciliations, or general ledger activities strongly preferred.
• ERP experience required; advanced Excel skills preferred.