Accounts Payable Specialist

About the role

The Specialist, Accounts Payable is responsible for managing the timely and accurate processing of invoices, requisitions, and expense reimbursements. This role ensures adherence to accounts payable policies and internal controls, monitors outstanding items, and supports vendor payment processes. Additionally, the specialist provides administrative support, maintains office supplies, and assists with process improvements to enhance efficiency and compliance within the accounts payable function.

Responsibilities

• Invoice & Payment Processing:
  • Accurately enter customer invoices and requisitions in the accounting system on a regular basis
  • Maintain proper documentation and records
  • Monitor invoices placed on hold, ensuring timely resolution and proper expense allocation within the correct accounting period
  • Process vendor payments and colleague expense reimbursements, ensuring accuracy and timeliness
• A/P Management & Compliance:
  • Ensure adherence to accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
  • Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness

Qualifications and Requirements

• High School Diploma (or equivalent) required
• Higher education in a relevant field preferred
• 1-2 years experience in Accounts Payable preferred
• Experience, Skill And Abilities:
  • Positive safety attitude and personal integrity -- both are non-negotiable
  • Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
  • Strong communication skills, both verbal and written
  • Detail-oriented
  • Strong Customer Service Skills
  • Desire to actively contribute to a team environment

Physical Requirements

Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.