Accounts Payable Specialist

This role operates within the context of Marketing strategy, campaigns, brand identity, lead generation, email/direct marketing, content, events, market research, and analytics. The Accounts Payable Specialist ensures financial record integrity with a focus on accuracy, traceability, and compliance in a marketing-driven environment.

About the role

The Accounts Payable Specialist maintains clear separation between confirmed facts, pending dependencies, and exceptions while executing accounts payable tasks. All work must leave a visible source, owner, status, and next action to ensure traceability and accountability within the marketing operations framework.

Responsibilities

• Coordinate invoice review with a focus on accounts payable, ensuring visibility of source, owner, status, and next action in the context of marketing strategy and campaigns.
• Review and track documentation for accounts payable processes, maintaining clear status updates and ownership.
• Perform document reconciliation with deadline management, ensuring financial records remain accurate and traceable.
• Maintain comprehensive documentation and reporting for all accounts payable activities.
• Reconcile quality control with workflow management to prevent errors and downstream rework.
• Apply data accuracy standards while managing evidence and deadlines in the accounts payable workflow.
• Document process compliance and escalate issues with clear reasoning, ensuring alignment with marketing operations.
• Exercise judgment in follow-up actions, particularly when awaiting external confirmations rather than making assumptions.
• Ensure all work meets the role-specific handoff test: financial records, process compliance, and workflow management must be current and traceable for the next authorized teammate.

Qualifications

• Proficiency in using logistics workflow tools and financial records to support accounts payable tasks within a marketing environment.
• Strong attention to data accuracy and deadline management.
• Ability to document process compliance and escalate issues effectively.
• Judgment in follow-up actions, especially when dependent on external confirmations.

Pay

Base salary: $43,000–$65,000 per year.

Schedule

Full-time, 100% remote within the United States.