Accounts Payable Specialist

The Role

We are looking for a detail-oriented and process-driven Accounts Payable Specialist to own and optimize our end-to-end AP function. This role is responsible for the accurate and timely coding and processing of bank, Zip (Procure to Pay), and Ramp transactions.

• Own the full-cycle coding and reconciliation of bank transactions, ensuring accurate GL coding and timely month-end close support
• Manage and maintain Zip transaction workflows — including PO matching, approval routing, and vendor invoice processing
• Oversee Ramp transaction review, coding accuracy, and policy compliance across employee spend
• Oversee AP inbox on a daily basis and ensure all inquiries have been addressed and any AP issues are timely resolved
• Own the month-end AP accrual process, including preparing accrual entries, ensuring completeness of liabilities, and partnering with cross-functional teams to support an accurate and timely close
• Own the month-end AP accrual process, including preparing accrual entries, ensuring completeness of liabilities, and partnering with cross-functional teams to support an accurate and timely close
• Serve as the internal subject matter expert for Zip and Ramp, managing system configurations, workflows, and integrations
• Identify and implement process improvements that reduce manual effort, improve coding accuracy, and shorten close cycles
• Maintain AP process documentation, SOPs, and training materials
• Support internal and external audits by providing documentation and responding to AP-related inquiries
• Ensure vendor records, W-9s, and 1099 reporting are maintained in compliance with regulatory requirements

Requirements

• 6+ years of accounts payable experience, with at least 1–2 years in a lead or manager capacity
• Hands-on experience with Zip (or similar Procure to Pay platforms) and Ramp (or similar corporate card/expense platforms)
• Strong understanding of GL coding, chart of accounts, and accrual-based accounting
• Proven ability to identify process gaps and drive improvements to completion
• High attention to detail with a controls-first mindset
• Experience with NetSuite, Sage Intacct or QuickBooks
• Experience supporting audits and preparing 1099s

Qualifications

• Final compensation for regular full-time employees is determined by a variety of factors, including job-related qualifications, education, experience, skills, knowledge, and geographic location.
• In addition to base salary, regular full-time roles are eligible for equity.
• Benefits are tailored to local market standards and statutory requirements in the employee's country of employment, and may include health coverage, retirement or pension contributions, and paid time off.
• Specific benefit details will be shared during the interview process.
• Career progression opportunities are available within the organization.

Panorama AI

Panorama AI is the leader in AI-powered wildfire detection and intelligence, helping fire professionals detect, respond to, and contain wildfires faster and more safely. Our platform combines advanced hardware, software, artificial intelligence, satellite imagery, and other data sources to provide real-time situational awareness and actionable intelligence.

Our Values

We are committed to:

• Impact: Enabling emergency managers to protect people, infrastructure, and the environment from devastating wildfires.
• Service: Serving those who serve, and the teammates beside us.
• Trust: Earning trust through integrity, accountability, and an obsession with quality so that our partners can rely on us.
• Excellence and Speed: Producing exceptional work quickly because our mission demands both precision and urgency.
• Innovation: Applying cutting-edge technology to what we build and how we work.

Company Culture

At Panorama AI, we believe in fostering a culture where everyone feels valued and empowered to contribute their best work. Our team is diverse, inclusive, and passionate about making a positive impact on the world. We encourage open communication, collaboration, and continuous learning to achieve our goals.