Accounts Payable Specialist

Primary Purpose

Cook and maintain accounts payable and purchase order systems for the agency; balance and maintain data in the computerized accounts payable system. Perform full range of finance activities and responsibilities. Support the accounting department ORCCA programs and carry out special projects as directed for conducting the business of Oregon Coast Community Action.

Essential Job Functions

• Process payments to vendors in an accurate and timely fashion, verifying amounts owed, compliance with all polices and regulations, and that W-9’s are on file as requested.
• Interpret and ensure compliance with appropriate state and federal laws, rules, regulations, and contacts and policies.
• Maintain fiscal accountability and assure validity of data entered into automated systems.
• Support departments, including assisting employees in coding accounts payable.
• Review checks to invoices prior to sending for signature and distribution.
• W-9’s obtained as required and 1099’s processed at calendar year end.
• Process emergency checks as needed.
• Process general ledger entries in accounting system.
• Clerical tasks such as filing, copying, purging old files, recycling outdated materials, producing and filing reports as assigned.
• Participate in other skill-building activities or trainings as assigned.
• Daily mail processing (incoming and/or outgoing).
• Aid in the preparation of year-end audits, schedules or reconciliations and providing back-up documentation to auditors.
• Actively engage and support Diversity, Equity and Inclusion activities and inclusion in all work.
• Responsible for personal safety, reporting incidents or accidents within a reasonable amount of time to supervisor or Safety Committee at Safetycommittee@orcca.us.
• Responsible for picking up after one’s self and maintaining company owned equipment. Report damaged or malfunction equipment to supervisor, facilities maintenance or HR.
• Performs other related duties as assigned.

Team Expectations

• Teamwork
• Partnerships
• Diversity
• Confidentiality & Ethics
• Physical Safety
• Communications
• Health & Sustainability
• Public Relations
• Professional Growth

Individual Expectations

• Model behaviors that demonstrate an understanding, acceptance and welcoming of diversity.
• Attend staff meetings, center meetings, and/or other workshops/meetings as notified.
• Maintain a positive attitude regarding ORCCA and all its programs.
• Maintain respect and positive communication regarding all children, families and staff.
• Maintain confidentiality of client and staff information.
• Maintain open, two-way communication with staff.
• Seek feedback on job performance and evaluate suggestions and guidance to incorporate in performance.
• Commit to further training. Develop an individual training plan using program tools, as appropriate.
• Communicate with supervisor regarding any needed changes or concerns with work schedule.
• Adhere to agency procedures as a mandated child abuse reporter.

Work Environment

• Geographic Area: Coos, Curry, and Coastal Douglas Counties Primary worksite: Coos Bay, Oregon.
• Prolonged periods sitting at a desk and working on a computer.
• Primarily indoors, in a climate-controlled environment; may not have access to sunlight. Occasional activities outside in a non-climate-controlled environment.
• Potential for open workstations and cubicles with moderate to high noise; work from home where available.

Other

• Reliable method of getting to work.
• Must be free from illegal drugs, may be subject to suspicion testing.
• Must be able to pass the State of Oregon Criminal Background Check.
• Must be enrolled in the Oregon Department of Education-Child Care Division Central Background Registry at time of hire and update it as required.
• A current Oregon Driver’s License is required.
• Proof of automobile liability insurance @ $100,000/300,000 liability limits and maintain such limits.