Accounts Payable Specialist

About the role

Anticipated start date: October 2026. The Accounts Payable Specialist supports the day-to-day financial operations of the organization with a primary focus on accounts payable and purchasing coordination. This role is responsible for accurately processing invoices, maintaining financial records, and assisting with basic accounts payable/receivable and administrative finance functions. It requires strong attention to detail, organization, and professionalism, works under the VP of Finance with coordination with the Controller as needed, and does not include supervisory or management responsibilities. As an internally highly visible role, it advances the mission of Restoring Hope and Changing Lives while reflecting the values of Faith, Family, Compassion, Community, and Stewardship. The position is primarily onsite in a typical office environment, involving prolonged sitting and continuous use of fine motor skills, with remote work possible by written request subject to project requirements. Typical tools include a computer, 10‑key calculator, phone, fax, copier, remote check machine, and scanner.

Responsibilities

• Process and maintain accounts payable activities, including invoice entry, payment processing, vendor communication, and reconciliation.
• Support purchasing and expense coordination, including facilitating approvals, tracking purchases, and maintaining supporting documentation.
• Upkeep of vendor documentation including but not limited to W-9 and certificates of insurance.
• Support accounts receivable and mail functions.
• Coordinate across departments to support effective procurement and receipting operations.
• Maintain accurate financial data and records, ensuring timely data entry, organized documentation, and confidentiality of information.
• Provide general financial support, including assistance with month-end activities, reporting, and special projects as needed.
• Support accounts receivable and mail functions, including processing remote deposit donation checks and donor data input as needed.

Skills

• Mission aligned to our Statement of Faith and Corporate Values
• Understanding of the accounts payable process and basic debits/credits
• Software proficiency with QuickBooks Online and Microsoft Excel
• High level of accuracy