Accounts Payable Specialist

About the role

The Accounts Payable Specialist supports the Finance & Budget Department within the Office of the County Engineer (OCE) by ensuring the accurate, timely, and compliant processing of accounts payable transactions. Reporting to the Accounts Payable Supervisor, this role aids daily financial operations by efficiently processing invoices, coordinating payments, and working with internal and external stakeholders. This position plays a key role in supporting Countywide Procure-to-Pay (P2P) initiatives to enhance pre-invoice processing, increase consistency in documentation requirements, and establish efficient, standardized processing timelines. The Accounts Payable Specialist supports these efforts by assisting with pre-invoice review activities, ensuring qualified invoices are processed in accordance with established procedures, and helping streamline workflows across purchasing, contracting, and payment functions. This role demands strong attention to detail, coordination skills, and the ability to navigate complex financial systems and processes. The position directly contributes to improving the County’s ability to process purchase orders and payments efficiently, supporting continuity of construction, repairs, recovery efforts, and other operational activities that impact public safety and essential community facilities.

Responsibilities

• Coordinate with internal divisions within the Office of the County Engineer, Harris County Precincts, and external agencies to support accounts payable activities.
• Initiate and manage purchase orders, addendums, and replacements in PeopleSoft.
• Receive, review, and process invoices through eBuilder, OpenText, Tririga, and PeopleSoft in accordance with County procedures.
• Review and approve invoices in OpenText to ensure accuracy, completeness, and compliance.
• Coordinate directly with vendors to resolve invoice discrepancies, payment issues, and documentation requirements.
• Monitor purchase order balances and allocate payments to the appropriate accounts.
• Enter Commissioners Court approval dates and