Accounts Payable Specialist

About the Role

The Accounts Payable Specialist is a key member of the accounting team at Northwest Real Estate Capital Corp. and Tamarack Property Management Co. This position ensures vendor invoices, property reimbursements, and corporate payments are processed accurately and on time while maintaining organized financial records. The role supports financial and compliance responsibilities for affordable housing programs, including LIHTC, HUD, and other regulatory requirements.

Reporting to the Corporate Senior Accountant, the Accounts Payable Specialist collaborates with property managers, site teams, corporate accounting, and vendors to resolve payment inquiries and discrepancies.

Responsibilities

• Receive, review, and process vendor invoices and payment requests for corporate and property-level obligations, ensuring correct coding, proper approval, and timely entry into Exchange and Yardi P2P.
• Coordinate scheduled payment runs and monitor the accounts payable aging report to prevent late fees and maintain positive vendor relationships.
• Maintain accurate vendor records, including collection and verification of W-9 forms, federal EINs, and current insurance certificates; manage vendor onboarding and support annual 1099 preparation.
• Reconcile monthly vendor statements and internal ledgers, research and resolve discrepancies, and present reconciliation summaries to the Senior Accountant.
• Prepare and process site reimbursement charges and calculate applicable sales tax based on paid invoices in accordance with Idaho state tax requirements.
• Process and track petty cash requests from property sites and corporate staff, maintain supporting documentation, and perform periodic reconciliations.
• Support internal and external audits by gathering, organizing, and presenting invoice documentation, payment records, and vendor files, including HUD, IHFA, and LIHTC compliance reviews.
• Maintain organized, clearly labeled AP files (physical and digital) in accordance with affordable housing regulatory standards and record retention policies.
• Assist with month-end and year-end closing activities and provide routine and ad hoc financial reporting support to the Corporate Senior Accountant.
• Contribute to special projects and perform other related duties as assigned.

Requirements

• High school diploma required; Associate Degree in Business or Accounting preferred but not required.
• Minimum of one (1) year of experience in accounts payable, bookkeeping, or a closely related accounting function.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Technical proficiency in accounting software platforms, particularly Yardi.
• Strong numerical aptitude and attention to detail, with the ability to identify and resolve discrepancies in financial records accurately.
• Effective verbal and written communication skills for professional interaction with vendors, property staff, and the accounting team.
• Solid organizational and time management skills, with the ability to manage multiple invoices, deadlines, and priorities simultaneously.
• Analytical and problem-solving ability to research billing discrepancies, trace payment history, and propose corrective actions.
• Ability to maintain confidentiality and handle sensitive financial and vendor information with discretion and integrity.
• Capacity to work both independently and collaboratively within a team-oriented accounting environment.
• Commitment to the mission and values of the organization.

ADA Requirements

• Physical: Frequently required to perform moderately difficult manipulative tasks such as typing, data entry, and writing. Must be able to walk, stand, and sit for extended periods. May be asked to lift up to 25 lbs.
• Sensory: Frequently required to read documents, review invoices, and interpret numerical data on a computer screen. Must be able to distinguish normal sounds with background noise, communicate via telephone, and speak clearly and be understood using the English language.
• Cognitive: Frequently required to concentrate on detailed financial tasks with interruptions. Must be able to sustain focus on a task or function for one (1) hour or more, understand and work with multiple concurrent accounting concepts, and recall multi-day assignments and vendor-specific processing requirements.
• Environmental Conditions: Standard office environment with exposure to dust, noise, and glare from computer screens. Temperature-controlled environment with typical HVAC conditions. Occasional offsite errands may involve brief outdoor exposure.
• Equipment: Frequently required to operate a computer, keyboard, mouse, scanner, telephone, copier, and printer. Ongoing use of Yardi accounting software platforms.

Values-Based Behaviors

• Listens attentively to others and asks clarifying questions to gain a better understanding of views and assumptions.
• Is compassionate for the life circumstances of others.
• Works effectively in a team environment and actively participates in joint problem-solving; willingly includes employees.
• Identifies and takes advantage of opportunities for personal and professional development.
• Encourages other employees to work as a team for the benefit of the organization.
• Reports to meetings prepared and on time; honors work commitments; follows through on agreements; meets deadlines.
• Collaborates with other work groups and outside organizations proactively and responsively.
• Honors private and confidential matters of co-workers and employees; protects proprietary information.
• Follows rules, regulations, and policies; positively contributes to implementing changes.
• Communicates courteously and effectively; sets clear expectations.
• Reinforces the importance of the workgroup’s core values (Respect, Trust, and Dignity) by acknowledging behaviors that reflect them.
• Deals with issues directly in a respectful and timely manner, focusing on resolving issues without criticizing the person.

Culture & Values

At Northwest Real Estate Capital Corp., our values and behaviors—Respect, Integrity, Trust, and Accountability (RITA)—guide how we work, the decisions we make, and the results we achieve. We foster trusting relationships with employees, valuing their personal goals and aspirations as much as their work. We seek uniquely qualified, dedicated, and energetic employees.

Schedule

Flex-schedule is available after 90 days of employment (e.g., 4-10 hour days versus 5-8 hour days).