Accounts Payable Specialist

Under the general direction of and reporting to the Accounting Manager, the Accounts Payable Specialist is primarily responsible for supporting all aspects of Accounts Payable ensuring that all deadlines are met with the highest degree of accuracy.

Responsibilities

• Retrieve invoices from AP email and process for entry using either AP automation software or manually including verification of receipt of items on Purchase Orders or obtaining approval from appropriate staff
• Reconcile questionable vendor invoice items/pricing and receiving inconsistencies
• Enter all invoices/credit memos into financial system, make deductions as applicable and charge to proper GL code and division
• Revise and edit invoices as needed
• Respond to all vendor and employee inquiries regarding invoices and check requests in a timely manner
• Research and resolve invoice discrepancies in a timely manner
• Analyze and track vendor statements monthly; prepare analysis of accounts as required
• Participate in monthly AP closings ensuring that all invoices are processed/posted into the correct period to meet closing deadlines
• Submit accruals to the Asst. AP Manager monthly by deadline

Education & Experience

• Minimum of 3 years previous AP experience required in a high-volume environment
• High School Diploma required

Skills And Other Qualifications

• Proficient in data entry functions
• Possess at least basic knowledge of Sales/Use Tax and accruals of Use Tax on applicable invoices
• Ability to calculate figures and amounts such as discounts and percentages
• Organized with keen attention to detail and accuracy
• Excellent communication and problem-solving skills; ability to understand and follow written and verbal instructions
• Proficiency with Microsoft Office Suite, including Outlook, Excel and Word
• Knowledge of Microsoft Dynamics 365 or other ERP system preferred
• Experience with AP automations systems preferred
• Fluency in written and spoken English

Core Competencies

• Organizational Skills
• Problem Solving
• Time Management
• Written and Verbal Communication
• Accuracy, Efficiency and Accountability
• Detail Oriented

Work Environment/Physical Demands

• Hybrid or Remote, Standard office environment
• Ability to sit for an extended time, up to 8 hours
• Frequently required to utilize hand and finger dexterity for typing and mouse use

Additional Info

Criminal background check and pre-employment drug screen are required.

Benefits

• Three weeks of paid vacation after 90 days (first year is pro-rated based on start date)
• Up to 9 paid company holidays
• Paid sick time
• Company-paid Life Insurance ($75,000)
• Company-paid Short-term and Long-term Disability Insurance
• Medical, Dental, and Vision Insurance: Offering four medical plan options, with one plan fully covered at 100% by the company
• 401(k) retirement savings plan with company matching
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)