Accounts Payable Specialist

What Will I Do?

• Process vendor invoices and check requests in an accurate and timely manner, ensuring proper general ledger coding, required approvals, and complete supporting documentation
• Communicate with operational departments to ensure proper matching of invoices to purchase orders and to route invoices for appropriate operational approval
• Partner with the operational departments and/or budget team to confirm and apply correct ledger coding for invoices requiring approval
• Utilize NetSuite to enter invoices, attach supporting documents, search and maintain vendor records, and process Account Payable-related transactions
• Serve as backup for preparing batch check runs, wire transfers, and Automated Clearing House (ACH) payment transactions
• Match credit card transactions to corresponding invoice and receipt
• Oversee the Accounts Payable email inbox, ensuring inquiries and documents are routed appropriately and the inbox remains organized and up to date
• Investigate and resolve issues related to invoice processing, including discrepancies, missing documentation, or incorrect charges
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate person
• Reconcile vendor statements and resolve discrepancies or past-due balances promptly

What You Need

• Solid understanding of basic accounting principles and accounts payable best practices
• High school diploma or equivalent, preference for two year Associates Degree in Accounting
• Familiarity with bookkeeping and basic accounting procedures
• Competency in Microsoft Office, databases, and accounting software preferably NetSuite
• Proficiency in Microsoft Excel
• Strong attention to detail and high level of accuracy in data entry and processing
• Aptitude for numbers
• Excellent organizational and time-management skills; able to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Curiosity to proactively investigate and resolve issues
• Must embrace technology to gather data and research information in multiple software programs
• Drug Free Employer