Accounts Payable Specialist

We need to output HTML fragment with sections: About the role? The posting includes "Our Culture" paragraph, then "Responsibilities", then "Qualifications". Also there is a paragraph about benefits later. There's no explicit "About the role" heading but we can treat the culture paragraph as maybe "About the role" or "Our Culture". The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use only when posting has real specific content. We have content for Responsibilities, Qualifications, Benefits. Also maybe "Our Culture" could be considered "About the role"? But not exactly. Could create a section "About the role" with the culture paragraph? The culture paragraph is about company culture, not role specifics. Might be okay as "About the role". However instruction: do NOT repeat the job title as a heading. It's fine. We need to include

• for any list of duties/requirements/benefits. The responsibilities list is given as bullet-like sentences after "Essential Functions:" with colon separated items. We should turn each into
• . Similarly qualifications: list of education, certification, experience, knowledge skills abilities? Actually qualifications includes education, certification, experience, knowledge, skills, abilities. We could separate into sub-sections? But we only have Qualifications heading; we can put paragraphs and lists inside. Benefits: list of health benefits, financial benefits, PTO, other benefits. We'll create
  • . We must not include Pay or Schedule sections because not specified. We must remove boilerplate: EEO etc. Remove duplicated lines, navigation, cookie, legal, EEO, scam-warning, application instructions. Also remove "Offers to selected candidates will be made on a fair and equitable basis..." maybe keep? It's about offers; not boilerplate? Might be considered generic but it's substantive? It's about hiring process; maybe keep as part of Qualifications? It's not a list; could be a paragraph. But it's somewhat generic; but not explicitly prohibited. However instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. That line is not exactly those; it's about offer fairness. Might keep. Also remove "This position is classified as “in-person,” which means the physical office in Orlando." That's substantive about work location; could be part of Responsibilities? Might be a paragraph under Qualifications? Could be its own section? Not listed headings; maybe we can include as a paragraph under Qualifications or Responsibilities? Probably better to include as a paragraph under Qualifications (or a separate "Work Location" but not allowed heading). We'll embed as a paragraph. We need to preserve all substantive information; do not invent or summarize away detail. Let's extract sections: Culture paragraph: "Our Culture Joining the Margaritaville at Sea® team means embracing our Culture Essentials, which are the cornerstone values shaping our identity, principles, and actions, which are every guest, every time, act with integrity and respect, shred responsibility for the well-being of our guests, crew and community and each employee’s responsibility to ne better than the rest.. These beliefs and behaviors not only define who we are but also unite us as a team, guiding us in decision-making, fostering relationships, tackling challenges, and reaching milestones. These culture essentials propel us toward a shared vision of success, ensuring a collective effort in shaping our future." There are some typos: "shred responsibility" maybe meant "share responsibility". We'll keep as is. Responsibilities: The paragraph before Essential Functions: "The Accounts Payable Specialist plays a vital role in supporting the financial operations of Margaritaville at Sea. This position is responsible for processing vendor invoices, reconciling payments, managing guest refunds, and collecting outstanding balances from customers. The AP Specialist ensures timely and accurate financial transactions while maintaining strong relationships with vendors, guests, and internal departments. This role supports both shoreside and shipboard operations and contributes to the overall efficiency and integrity of the accounting function." Then Essential Functions list items: - Invoice Processing: Receive, verify, and process vendor invoices, ensuring accuracy, proper coding, and timely approvals. - Payment Execution: Prepare and execute payments to vendors in accordance with company policies and payment schedules. - Account Reconciliation: Reconcile vendor statements and resolve discrepancies to maintain accurate financial records. - Guest Refunds: Process guest refund requests promptly and accurately, coordinating with Guest Services and Finance teams. - Chargeback Management: Investigate and contest credit card chargebacks, providing supporting documentation and timely responses. - Accounts Receivable: Generate customer invoices, monitor aging reports, and follow up on outstanding balances to ensure timely collections. - Record Maintenance: Maintain organized and up-to-date records of all AP and AR transactions for audit and reporting purposes. - Cross-Functional Collaboration: Work closely with shipboard and shoreside departments to ensure smooth financial operations and resolve issues. - Month-End Support: Assist with month-end closing activities, including journal entries and financial reporting. - Compliance & Controls: Ensure all financial transactions comply with internal policies and external regulations. We need to turn each into
  • . The heading before list is "Essential Functions:" maybe we can treat as part of Responsibilities section; we can include a

    intro then

    . Qualifications: The section includes: "Qualifications: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred. Certification in bookkeeping or accounting (e.g., AIPB, NACPB) is a plus. Experience: Minimum of 2 years of hands-on experience in accounts payable and/or accounts receivable. Experience working with accounting software and ERP systems (e.g., QuickBooks, NetSuite, SAP). Prior experience in hospitality, cruise, or travel industry is a plus. Knowledge, Skills, and Abilities: Strong understanding of accounting principles, including accounts payable and receivable processes, reconciliation, and financial reporting. Proficiency in accounting software and ERP systems (e.g., QuickBooks, NetSuite, SAP) and Microsoft Excel. Excellent attention to detail and accuracy in handling financial data and documentation. Effective communication skills, both written and verbal, with the ability to interact professionally across departments and with external stakeholders. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Ability to identify and resolve discrepancies independently and maintain accurate records. Ability to manage sensitive financial information with discretion and confidentiality. Adaptability to changing priorities and a commitment to continuous process improvement. Collaborative mindset with the ability to work effectively with both shipboard and shoreside teams." Then after that: "Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. Travel: No travel Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential. This position is classified as “in-person,” which means the physical office in Orlando. Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience." We could treat Physical Demands, Travel, Work Conditions as part of Qualifications or maybe as separate paragraphs. Since no specific heading for them, we can include as paragraphs under Qualifications. Benefits: After that paragraph: "At Margaritaville at Sea, your total rewards package is much more than your base salary. We provide comprehensive and innovative benefits to meet your needs, including: Health Benefits: Cost-effective medical, dental and vision plans Employee Assistance Program and other mental health resources Additional programs include company paid term life insurance and disability coverage Financial Benefits: 401(k) plan that includes a company match Paid Time Off Holidays – All full-time and part-time with benefits employees receive days off for 10 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion. Vacation Time – All full-time employees at the below the Director level start with 15 days/year; Director and above level have Discretionary Time Off, which for Directors is generally 15 days and for VPs and above 21 days. Part-time with benefits employees receive time off based on the number of hours they work. Other Benefits Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends" We need to turn each benefit item into
    • . Could group under headings? But we only have Benefits heading; we can just list all items as
    • . Might be long but okay. Also after benefits: "Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a fast growing company that offers opportunities for advancement. In addition to other duties/functions, this position requires full commitment and support for promoting an ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns." That's more about culture/ethics; could be included as a paragraph under Benefits or maybe under a separate section? Not a standard heading; we could add as a paragraph under Benefits or maybe under Qualifications? Probably better to add as a paragraph after Benefits. We must remove EEO boilerplate at end. Now construct HTML:

      About the role

      Our Culture Joining the Margaritaville at Sea® team means embracing our Culture Essentials, which are the cornerstone values shaping our identity, principles, and actions, which are every guest, every time, act with integrity and respect, shred responsibility for the well-being of our guests, crew and community and each employee’s responsibility to ne better than the rest.. These beliefs and behaviors not only define who we are but also unite us as a team, guiding us in decision-making, fostering relationships, tackling challenges, and reaching milestones. These culture essentials propel us toward a shared vision of success, ensuring a collective effort in shaping our future.

      Responsibilities

      The Accounts Payable Specialist plays a vital role in supporting the financial operations of Margaritaville at Sea. This position is responsible for processing vendor invoices, reconciling payments, managing guest refunds, and collecting outstanding balances from customers. The AP Specialist ensures timely and accurate financial transactions while maintaining strong relationships with vendors, guests, and internal departments. This role supports both shoreside and shipboard operations and contributes to the overall efficiency and integrity of the accounting function.

      • Invoice Processing: Receive, verify, and process vendor invoices, ensuring accuracy, proper coding, and timely approvals.
      • Payment Execution: Prepare and execute payments to vendors in accordance with company policies and payment schedules.
      • Account Reconciliation: Reconcile vendor statements and resolve discrepancies to maintain accurate financial records.
      • Guest Refunds: Process guest refund requests promptly and accurately, coordinating with Guest Services and Finance teams.
      • Chargeback Management: Investigate and contest credit card chargebacks, providing supporting documentation and timely responses.
      • Accounts Receivable: Generate customer invoices, monitor aging reports, and follow up on outstanding balances to ensure timely collections.
      • Record Maintenance: Maintain organized and up-to-date records of all AP and AR transactions for audit and reporting purposes.
      • Cross-Functional Collaboration: Work closely with shipboard and shoreside departments to ensure smooth financial operations and resolve issues.
      • Month-End Support: Assist with month-end closing activities, including journal entries and financial reporting.
      • Compliance & Controls: Ensure all financial transactions comply with internal policies and external regulations.

      Qualifications

      Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.

      Certification in bookkeeping or accounting (e.g., AIPB, NACPB) is a plus.

      Experience: Minimum of 2 years of hands-on experience in accounts payable and/or accounts receivable.

      Experience working with accounting software and ERP systems (e.g., QuickBooks, NetSuite, SAP).