Accounts Payable Specialist

The accounts payable specialist will ensure the timely payment of vendor invoices and credit card expense reports with proper coding and documentation and may participate in other projects and tasks related to the accounting function as needed.

Responsibilities

• 40% – Essential: Review and approve beneficiary payment requests and invoices; perform bank functions related to check requests through JPM Access, including keying payments into Financial Edge and exporting data to JP Morgan Chase for printing checks, processing EFTs, and creating positive‑pay files for special‑handling checks.
• 30% – Essential: Review and code corporate credit card statements in Concur in preparation for monthly ledger entry.
• 20% – Essential: Correspond with beneficiary departments via phone and email to resolve routine issues with check requests and corporate credit card charges.
• 10% – Essential: Monitor the Accounts Payable email account, triage incoming messages, and respond accordingly.
• Non‑essential / Marginal: Assist with audit as needed.
• Complete projects/reports as requested by the head of Accounts Payable.
• Assist with credit‑card administrative functions in SmartData (e.g., limit increases, new card setups).
• Assist with administrative functions for Concur software.
• Assist with preparing Foundation operating check requests for CFO approval, including coding to correct budget categories.
• Assist with keying check requests related to LLCs into Financial Edge.

Requirements

• Proficient level in Microsoft Office.
• Experience in Accounts Payable (preferred).
• Exceptional communication and organizational skills.
• High school diploma or GED (required).
• Bachelor’s degree in a business‑related field from an accredited college or university (preferred).

Desired Competencies

• Timely decision making/judgment – ability to make judicious and effective decisions.
• Effective communication – clear oral, written, and interpersonal communication skills.
• Attention to detail/accuracy – focus on all details to avoid substandard outputs.
• Professionalism – consideration of the impact of words, actions, appearance, and behavior on others.

Work Environment

• May be required to work extended workdays to meet deadlines.

Supervisory Responsibility

This position has no supervisory responsibilities.