Accounts Payable Specialist

We need to output HTML fragment with sections for headings where there is real content. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only sections that have real specific content. The posting includes company description, job description, responsibilities, qualifications, etc. No explicit Pay or Schedule mentioned. Benefits are mentioned in "What We Offer". So we can include Benefits section. Also maybe "About the role" could be from company description or overall purpose. The instructions: Do NOT repeat the job title as a heading (the page already shows it). Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role (maybe from company description and overall purpose), Responsibilities (list of duties), Requirements (basic qualifications), Qualifications (preferred qualifications?), Skills (knowledge/skills/abilities), Benefits (what we offer). No Pay or Schedule. We must preserve all substantive information, not invent or summarize away detail. Use

• for any list of duties/requirements/benefits, and

  for prose. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also remove duplicated lines like repeated typical office environment etc. We need to keep substantive content. Let's extract content: Company Description: "Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally." Job Description Overall Purpose and Objective of Position: "This position process vendor invoices and payments using SAP, involving invoice processing, payment runs, account reconciliation, and vendor communication. Key responsibilities include entering and coding invoices, resolving discrepancies with purchase orders and vendors, ensuring accurate record-keeping, and providing support for month-end close activities for production, maintenance, chemical and all capex for the soybean crushing, Glycerin, Packaging, biodiesel and Lecithin plant. In addition, this role will act as a production reporting liaison between Operations and Accounting groups. Strong analytical, communication, and Microsoft Excel skills, along with solid AP knowledge, are essential for success in this role." Primary Responsibilities/Essential Functions: Many bullet-like sentences. We need to list them as

  • . Let's extract each distinct responsibility: - Processing of vendor invoices and payments using SAP, involving invoice processing, payment runs, account reconciliation, and vendor communication. - Entering and coding invoices - Resolving discrepancies with purchase orders and vendors - Ensuring accurate record-keeping - Providing support for month-end close activities for production, maintenance, chemical and all capex for the soybean crushing, Glycerin, Packaging, biodiesel and Lecithin plant. - Acting as a production reporting liaison between Operations and Accounting groups. - Processing invoices for payment and wires; ensure invoices have the proper level of authorization for payment in compliance with the Company’s corporate invoice approval policy; proactively works with other departments to obtain required approvals if necessary; determines proper cost center allocations and correct general ledger (G/L) accounts; determines payment schedules; ensures prompt payment of invoices according to designated payment schedule; provides payment status details as requested; resolves discrepancies with individuals presenting invoices for payment; follows-up on any disputes. - Invoice Processing: Review, verify, and process vendor invoices within the SAP system, ensuring accuracy and compliance with company policies and regulatory guidelines. - Account Reconciliation: Reconcile vendor accounts and statements to identify and resolve discrepancies, maintaining accurate financial records. - Vendor Communication: Serve as a primary point of contact for vendors, responding to inquiries about payment status, invoices, and discrepancies. Works with area managers and requestors to ensure the correct account codes and departments are being used upon submission. Verifies with department managers upon completion prior to approvals. - Data Management: Maintain accurate and up-to-date vendor files and records within the SAP system. - Discrepancy Resolution: Research and resolve any differences between invoices, purchase orders, and receipts. - Reporting: Assist with month-end close activities and provide data for financial reporting and analysis. Responsible for all plant related Accounts Payable accruals. - Processes accounts payable include requisitions coding (Confirming and AP Review in ePac), invoice coding for production, maintenance, chemical and all capex for the soybean crushing, Glycerin. - Provides telephone reception support for incoming calls on multiple lines; greets visitors and responds to questions in professional manner or refers them as appropriate; directs traffic flow through office; completes the safety orientation PowerPoint training for visitors when necessary. - Provides requested data for credit references daily and annual audits/reviews. - Assists in the preparation of all Sales, Use, Excise, Feed Grains, Income and other tax reports. - Collates and labels incoming mail and newspapers each morning to ensure appropriate distribution. - Responsible for filing and archiving in order to keep office organized. - Updates the employee organization chart and phone list. - Addresses special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments as required. - Assists with and serves as a back-up for other functions within the department as needed. - Decision Making/Accountability: Applies knowledge of Company systems to avoid double-payments or overpayments of amounts which can negatively affect profit and loss. Ensures that proper approvals are obtained for invoices; promptly and accurately responds to questions from various sectors; proactively follows up on invoice payment issues and disputes. Prioritizes routine and non-routine tasks according to direction from others within the group. Works independently when handling routine duties; consults with supervisor about unusual matters or infrequent occurrences. - Additional Responsibilities: Employee Uniforms- including ordering, tracking of safety vest washes; Track employee reimbursement for boots/safety glasses; Order Office Supplies and handling dumpster pick-up; Assists with and serves as a back-up for other functions within the department as needed. Maintain waste tracking and fuel tracking spreadsheets; Organize resources for meetings, lunch, visitors and completes miscellaneous clerical tasks as assigned by the Plant Manager. Completes miscellaneous clerical tasks as assigned by the Plant, Operations and SHE managers. We need to avoid duplication. Many items repeat earlier responsibilities. We'll consolidate unique items. Experience/Education/Professional Certifications/Licenses: Basic qualifications: - High School Diploma/GED - Valid Driver’s License Preferred qualifications: - Formal business school training or college coursework in accounting Experience Basic qualifications: (duplicate) One year of bookkeeping/accounting experience, including experience with bookkeeping/accounting procedures Knowledge/Skills/Abilities (including any physical demands): Basic qualifications: - SAP Proficiency: Strong working knowledge of the SAP software and its Accounts Payable modules. - AP Expertise: Solid understanding of fundamental Accounts Payable operations and full-cycle AP processes. - Microsoft Excel: Advanced skills in Microsoft Excel, including the use of Pivot Tables and VLOOKUP functions for data management. - Attention to Detail: A meticulous and detail-oriented approach to ensure the accuracy of financial data. - Communication Skills: Excellent oral and written communication skills for interacting with vendors and internal stakeholders. - Analytical Skills: Ability to analyze data, identify trends, and resolve discrepancies effectively. - Organizational Skills: Strong organizational and time management skills to handle high-volume workloads. Equipment Used: Typical office environment: PC, telephone, fax machine, calculator, scanner and copier In plant areas: must wear proper personal protective equipment (PPEs) when required and possible use of occupational health and safety testing equipment (e.g., air monitors) in compliance with OSHA regulations. Additional Information Company Conformance Statements: (boilerplate? Might be considered boilerplate but it's about expected behavior. Might be considered generic but not EEO. Might keep? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. This is about conformance statements; could be considered boilerplate but not explicitly listed. Might be safe to keep? It's generic but maybe we can drop as it's not specific to role. Safer to drop. What We Offer: - We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world. - Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage - 401k with Company Match - Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits - Paid Time Off (PTO) and Paid Holidays - Flexible work available (not applicable to all roles) Diversity & Inclusion: (EEO boilerplate) Should be removed per instruction. Sustainability: maybe keep? It's not EEO but could be considered boilerplate? It's about company values. Might be okay to keep but could be considered generic. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Sustainability not listed, but could be considered boilerplate. Safer to drop? It's not required to keep. We'll drop sustainability. Now we need to output HTML fragment with sections. We'll have:

    About the role

    Company description and overall purpose.

    We can combine company description and overall purpose into prose.

    Responsibilities

    • ...

    Requirements

    • Basic qualifications: High School Diploma/GED; Valid Driver’s License.
    • Preferred qualifications: Formal business school training or college coursework in accounting.
    • Experience: One year of bookkeeping/accounting experience, including experience with bookkeeping/accounting procedures.
    But we need to follow rule: Use
    • for any list of duties/requirements/benefits. So for requirements we can list each as
    • . Might combine multiple items in one li? Better separate.

      Skills

      • SAP Proficiency: Strong working knowledge of the SAP software and its Accounts Payable modules.
      ... etc.

      Benefits

      • Dynamic and stimulating international environment with career development opportunities.
      • Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage.
      • 401k with Company Match.
      • Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits.
      • Paid Time Off (PTO) and Paid Holidays.
      • Flexible work available (not applicable to all roles).
      We must not include Pay or Schedule sections. We need to ensure we don't repeat info unnecessarily. Also avoid duplication like "Provides telephone reception support..." etc. We'll include those in responsibilities. Let's craft responsibilities list, ensuring we capture all unique items without too much redundancy. List of responsibilities (unique): - Process vendor invoices and payments using SAP (invoice processing, payment runs, account reconciliation, vendor communication). - Enter and code invoices. - Resolve discrepancies with purchase orders and vendors. - Ensure accurate record-keeping. - Provide support for month-end close activities for production, maintenance, chemical and all capex for soybean crushing, Glycerin, Packaging, biodiesel and Lecithin plant. - Act as a production reporting liaison between Operations and Accounting groups. - Process invoices for payment and wires; ensure proper authorization per corporate invoice approval policy; work with other departments to obtain