Accounts Payable Specialist

About the role

Located in Woodland, WA, LifePort is the leading manufacturer of medical transportation and interior products as well as ballistic armor protection systems for fixed and rotary wing aircraft. From large multi-aircraft projects to small custom projects, LifePort supplies the industry’s largest aerospace OEMs and end users with the finest aviation solutions today.

The Accounts Payable Specialist is responsible for the efficient management of the review and entry of all invoices, vendors, and accounts. An accounts payable specialist works with all facets of the accounting system, principally the validation, processing, and filing of invoices. The specialist must make sure that all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment. The specialist also files and maintains files for all invoices, accounts payable payments, and tax information for vendors.

Working conditions are normal for that of a manufacturing/machine shop/office environment. All employees are expected to adhere to Company safety policies and wear personal protective equipment when exposed to work areas or performing tasks where it is required. This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. 120.15 is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• It is essential for all employees to adhere to Company policies.
• Preparation and processing of Accounts Payable, including filing
• Review invoices to ensure company approved signers have approved invoices for payment and appropriate documents are present (purchase orders, shipping documents, etc)
• Ensure General Ledger account coding is valid
• Complete monthly reconciliations for payables and open receivers
• Analyze financial data and to prepare accurate reports in a timely fashion.
• Ensure Accounts Payable questions and issues are resolved on a timely basis
• Payable disbursements are timely and accurate
• Vendor statement reconciliations are current (30 days) and accurate
• Set up new vendors
• Process invoices for payment, matching backup to payment stub
• Prepare vendor payments for mailing
• Prepare and file state revenue tax returns
• Track W9 and process year end 1099
• Other assigned projects are managed timely and accurately
• Complete all other duties and projects as assigned