Accounts Payable Specialist

About the role

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to join our growing finance team and run point on all AP operations across King City Gardens' locations, currently a grow facility and three dispensaries, with additional locations and states planned as the company grows. This role owns the day-to-day accounts payable operations company-wide, ensuring accuracy, timeliness, and compliance in all vendor-related transactions. The ideal candidate is highly organized, tech-savvy, and capable of communicating clearly and professionally with vendors and internal team members across multiple locations.

Requirements

• Serve as the primary point of contact for accounts payable across all company locations — currently a grow facility and three dispensaries — scaling as new locations and states come online.
• Manage AP email inboxes, ensuring timely responses and resolution of vendor inquiries
• Collect new vendor documentation, including tax forms and banking information, to be approved and set up in the accounting system by the Sr. Accountant
• Maintain compliance with 1099 reporting requirements, including vendor classification and W-9 documentation.
• Prepare and distribute weekly AP aging reports to the Sr. Accountants for payment selection. Sr. Accountants will forward payment selections to the Controller and owners for approval and payment
• Collect invoice approval from key department managers according to the purchase approval matrix
• Manage invoice coding, entry, and processing in the accounting system across all entities and locations.
• Maintain documentation to support the audit trail