Accounts Payable Specialist

About the Position

This is a full-time, unclassified position with a Monday-Friday, 8am-5pm work schedule (flexible schedules available). The role is eligible for benefits and veterans' preference.

Position Summary

The position (K0225360) audits and releases for payment vendor payments originating from all divisions within KDHE. It audits vouchers and supporting documentation to ensure compliance with Department of Administration, KDHE, and the Statewide Management Accounting and Reporting Tool system (SMART) policies and procedures. The role audits non-travel related interfund expenditures for all programs within KDHE, and payment vouchers for items or services purchased from agency or statewide contracts are audited to ensure conformity with contract terms.

Responsibilities

• Understands the Requisition to Payment process in the Statewide Management Accounting and Reporting Tool system (SMART) and prepares requisitions when necessary in accordance with the established procedures.
• Provides assistance and consultation to division accounts payable/purchasing staff regarding State of Kansas and KDHE Procurement policies and the procurement of and preparation of payment for commodities and services.
• Interprets policies and informs agency personnel of new policies to ensure compliance.
• Implements new policies and procedures as directed.
• Works in conjunction with other Quality Control staff to ensure that agency payment vouchers are reviewed and processed in a timely manner.
• Assists the Director of Finance with special projects as assigned.
• Assists the Travel Expense Coordinator in reviewing, reconciling and preparing payment for agency Business Procurement Card purchases. Transactions are reviewed to ensure compliance with BPC guidelines as set forth by the Division of Accounts and Reports and the Division of Purchases. Contacts division accounts payable/purchasing staff and/or vendors to resolve disputed charges or transactions.
• Assists the Travel Expense Coordinator with auditing agency in-state and out-of-state travel expense reports for the Division of Public Health to ensure that the reimbursement request is in compliance with State of Kansas policies and procedures and any applicable statutes or regulations and that appropriate supporting documentation is attached.
• Assists the Travel Expense Coordinator with the entry of travel authorization requests during peak periods and serves as backup to the Coordinator during absences.
• Reviews and approves agency out-of-state travel requests.
• Assists the Travel Expense Coordinator in auditing agency registration payment vouchers for compliance with travel policies and procedures.
• Ensures that all travel reimbursements are in compliance with State of Kansas policies and procedures and any applicable statutes or regulations.
• Assists in the distribution of VISA lodging cards to agency staff when necessary.

Qualifications

Education: High School, GED

Licensing & Certification: Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

Minimum Qualifications: One year of experience in professional accounting/auditing work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications

• Microsoft Word, Excel, PowerPoint, Access
• Proofreading, editing, attention to detail
• Excellent oral and written communication skills as demonstrated in the application for employment
• Extensive experience utilizing a personal computer and knowledge of spreadsheets and word processing
• Extensive knowledge of Department of Administration policies and procedures
• Ability to multi-task and manage several projects
• At least one (1) year of experience in general accounting
• Knowledge of and completed training using the Statewide Management and Reporting Tool (SMART) system

Pay

Hourly Pay Range: $17.78. Salary can vary depending upon education, experience, or qualifications.

Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement And Deferred Compensation Programs