Accounts Payable Specialist

About the role

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our finance team. In this dynamic role, you will manage the company's accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. Your expertise will help uphold our commitment to financial accuracy, compliance with accounting standards, and efficient financial operations.

Responsibilities

• Processing accounts payable invoices and data entry using accounting software and other programs
• Receiving and routing subcontractor pay applications and vendor invoices
• Coordinating with the accounting and operations team to ensure correct job costing
• Fuel card management
• Handling payments in an organized and timely manner
• Development and maintenance of Excel spreadsheets
• Credit card management
• Accurate and timely imaging of invoice supporting documentation
• Assisting with audit support as necessary
• Assisting in streamlining the accounts payable process
• Working with vendors to resolve account issues when necessary
• Working with operations on subcontractor invoice approval and payment
• Managing payables for all entities associated with Jansen Inc
• Managing Credit Card for all entities associated with Jansen Inc
• Sales/use tax management

Requirements

• 1 - 2 years of related work experience; construction industry a plus
• Proficient in Microsoft Office including Outlook and Teams
• Advanced Microsoft Excel skills
• Comfortable using a computer for various tasks beyond general accounting
• Ability to work independently and as part of a team to achieve the goals of the organization
• Must be detail-oriented
• Excellent verbal & written communication and interpersonal skills

Key Relationships

Project Accountant, Operations, Accounting team.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to talk and hear
• Frequently required to sit and use hands
• Occasionally required to stand, walk, and reach
• Must occasionally lift and/or move up to 10 pounds
• Specific vision abilities required include close vision and ability to adjust focus
• For most office positions, work is primarily sedentary in nature: prolonged periods sitting at a desk and working on a computer
• Must occasionally lift and/or move up to 30 pounds

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to commute to Seattle, WA 98109 is required.