Accounts Payable Specialist

Key Responsibilities

• Process a high volume of vendor invoices accurately and within established timelines
• Review invoices for appropriate approvals, coding, supporting documentation, and compliance with company procedures
• Cook up invoice approvals with project managers, department leaders, and other internal stakeholders
• Maintain accurate vendor records, including W-9 forms, banking details, and vendor setup documentation
• Coordinate vendor payments and reconcile vendor statements
• Research and resolve invoice discrepancies
• Process employee expense reports and corporate credit card reconciliations
• Support month-end close activities, including accounts payable accruals and account reconciliations
• Aid with 1099 preparation and other year-end reporting requirements
• Support sales and use tax compliance across multiple states
• Maintain organized digital accounting records and documentation
• Respond professionally and promptly to vendor and internal inquiries
• Identify opportunities to improve accounts payable processes, workflows, and efficiencies
• Ensure compliance with company policies, accounting standards, and internal controls

Required Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered
• Minimum of 3–5 years of progressively responsible accounts payable experience
• Experience working in a multi-state organization
• Strong understanding of accounts payable processes, internal controls, and accounting procedures
• Experience in a project-based accounting environment
• Proficiency with Microsoft Excel and accounting software systems
• Organizational skills with exceptional attention to detail and accuracy
• The ability to prioritize tasks, manage deadlines, and work effectively in a fast-paced environment
• Excellent communication, collaboration, and customer service skills

About INTERA & Our Benefits

INTERA is a Top Workplaces USA 2025 award winner! Founded in 1974, INTERA has grown into an international geosciences and engineering consulting firm that helps clients make informed business decisions, mitigate risk, and drive optimal outcomes in a multitude of industries. Building and sustaining a strong company culture is at the heart of INTERA’s practice of good stewardship. We strive to foster an environment where people love the work they do and the place they work because we believe that our employees are our most valuable asset.

As an employee-owned company, we are committed to investing in our people’s needs for security, health, and well-being with medical, dental, and vision insurance that includes a free health plan option for employee-only coverage. Paid parental leave—up to 12 weeks for birthing and non-birthing parents. Group term life and accidental death and dismemberment insurance, short-term and long-term coverage—paid 100% by the company. Paid holiday, vacation, and sick time. Opportunities for stock ownership. Performance-based bonuses and award programs for technical paper publication and employee referrals. Career coaching instead of performance evaluations. Tuition reimbursement, financial assistance for professional licensure and registration, and one paid membership to a professional society. Pet insurance, LegalShield, IDShield, and more.