Accounts Payable Specialist

About the Role

Under the supervision of the Finance Manager, performs clerical duties in support of the finance department and in compliance with government regulations and corporate policies and procedures.

Responsibilities

• Performs administrative, clerical, and accounts payable functions.
• Maintains a database for all financial responsibilities in an accurate and timely manner using spreadsheets and other software.
• Completes accounts payable functions including monitoring purchase orders, accurate and timely payment of accounts a closing files.
• Assists in the maintenance of cash disbursement journal, general and cost ledgers, posting accounting transactions, preparing reconciliations, and performing financial tabulations.
• Provides administrative support to develop, format and execute financial reports.
• Reconciles fund by reviewing check requests, preparing checks and verifying receipts. Prepares fund replenishment.
• When assigned, prepares journal entries to record accruals.
• Collaborates with buyer and property staff to reconcile undelivered commitments, receiving reports, and vouchered or unvouchered accounts payable.
• Establishes a high degree of student rapport.
• Provides financial support services to students by cashing checks, establishing savings accounts, answering questions, and assisting in other student related financial matters.
• Works towards meeting performance standards and goals.
• Adheres to required property control policies and procedures.
• Provides regular feedback to student regarding appropriate employability skills.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Corporate and Center policies and procedures.
• Models, mentors, monitors appropriate Career Success Standards.
• Participates in PRH mandated staff training.
• Models appropriate employability skills for dress, language and work habits. Continuously helps students become more employable.
• Follows and applies CDSS plan and Standards of Conduct system, as required.
• Performs other duties as assigned by management within the employees capabilities.

Qualifications

• Minimum of one to two years related experience in education.
• Experience with Excel and Microsoft word applications.
• Ability to work in fast paced deadline oriented situations.

Education

• High school diploma or GED.

Certificates, Licenses, Registrations

• Valid State Driver's License.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit and stand and walk; to reach with hands and arms and talk and listen.
• The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell.
• The employee must be able to occasionally lift and/or move up to 25 pounds.
• Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

• While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.
• The noise level can vary from moderate to loud.

Benefits

• Medical – 3 Tier Options
• Health Savings Account
• Live Health Online
• Dental
• Vision
• Employer Paid Life and AD&D – 1 x annual Earnings
• Employer Paid Short-term Disability
• Employer Paid Long-term Disability
• Voluntary Life Insurance
• Voluntary Accident and Critical Illness
• Employee Assistance Program
• 401K - Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay
• Tuition Reimbursement
• Bereavement Leave
• Sick Time
• Vacation Time
• 12 Paid Holidays

Pay

$20.88