Accounts Payable Specialist

About the role

The Accounts Payable Specialist provides support to the INEOS KOH Finance Department and works alongside the Purchasing Department to ensure timely and accurate invoicing, vendor payment posting, and reconciliations.

Responsibilities

• Promote the 20 principles of process and behavioral safety and adhere to life-saving rules.
• Report incidents, near misses, and hazard identifications, and lead investigations onsite with appropriate conclusions and sustainable actions.
• Ensure workplace practices conform to established guidelines (IGGN).
• Daily sorting and distribution of accounts payable mail/email; route invoices requiring further approval or assistance.
• Allocate invoices to the correct purchase order or cost center.
• Return invoices to requisitioners or Purchasing for pricing differences, freight differences, or insufficient PO approval.
• Process invoices in the ERP system accurately and timely.
• Ensure invoice payment due dates adhere to vendor payment terms.
• Verify invoice bank details match those in the vendor master data and update as needed.
• Prepare payment run files weekly and ad-hoc special payment runs for management review and approval.
• Reconcile vendor accounts by verifying monthly statements.
• Obtain W-9 forms from vendors and initiate ACH two-step verification for payments.
• Determine sales tax and use tax verification.
• Review and upload month-end journal entries.
• Generate and analyze AP reports to provide insights into financial performance and process effectiveness.
• Use data to recommend and drive process optimizations.
• Obtain and manage office supply orders for the entire INEOS KOH facility, including requisition entry, ordering, and delivery.
• Assist with annual financial audit requests.
• Perform other duties as assigned.