Accounts Payable Specialist

About the role

CoCreativ is a group of creative and technology businesses working across content production, studio services, and creative workflow technology. Our family of brands includes Industrial Color, Smashbox Studios, and globaledit, bringing together creative production, studio capabilities, and technology under one organization. We're looking for an Accounts Payable Assistant to join our Finance team and support accounts payable across the CoCreativ group. This is a great opportunity for someone early in their accounting career who already understands the fundamentals of accounts payable and wants to build deeper experience in a fast-moving, multi-business environment. You'll work closely with our Accounts Payable / Accounts Receivable Manager and teams across CoCreativ to make sure invoices are coded correctly, routed to the right people, paid on time, and accurately recorded across our different business entities. The work itself is straightforward, but the details matter. We operate across multiple businesses, departments, projects, and vendors, so we're looking for someone who is organized, careful, comfortable asking questions, and able to communicate clearly with both internal teams and external partners.

Responsibilities

• Process accounts payable across multiple CoCreativ business entities
• Review and code invoices to the appropriate GL account, business unit, and department or project
• Make sure invoices are routed to the correct approvers and follow up when approvals or information are outstanding
• Manage vendor onboarding and vendor information in Airbase
• Process vendor payments and employee expense reimbursements
• Prepare and support weekly accounts payable payment batches
• Communicate with vendors regarding invoices, payment information, banking details, and other questions
• Maintain accurate AP records, supporting documentation, and payment schedules
• Help identify invoices or expenses that need to be allocated across multiple CoCreativ businesses
• Provide supporting documentation related to prepaid expenses and asset purchases
• Assist with general accounting projects and process improvements as needed
• Help improve vendor onboarding and other AP workflows over time

Requirements

• 1-3 years of accounts payable or related accounting experience (internship or early‑career AP experience may be considered)
• A working understanding of basic accounting principles, including GL coding, debits and credits
• Strong attention to detail
• Clear, professional communication skills and the ability to follow up consistently with colleagues and vendors
• Strong organizational skills and the ability to keep track of invoices, approvals, deadlines, and payment schedules
• Comfort working across multiple business entities and learning how expenses should be allocated
• Ability to work independently once trained while knowing when to ask questions
• Comfort working in a fast‑paced environment where priorities and invoice volume can change depending on production activity

Qualifications

• Experience with Airbase or another AP, expense management, or spend management platform (nice to have)
• Experience with NetSuite or another ERP/accounting system (nice to have)
• Experience working in a multi‑entity organization (nice to have)
• Experience in creative production, advertising, media, or a similar project‑based environment (nice to have)

Skills

• Working knowledge of Excel or Google Sheets
• Ability to learn new systems quickly (Airbase, NetSuite)

Benefits

• Medical, dental, and vision insurance
• FSA
• Paid time off
• Summer Fridays
• Regular office events
• Beautiful, inspiring workspace with an open gallery and two outdoor patio decks

Pay

The anticipated salary range for this role is $65,000 - $70,000 annually.

Schedule

This role operates in a hybrid capacity, 3 days per week onsite in our studios in Tribeca, New York City.