Accounts Payable Specialist

About the role

The Accounts Payable Specialist compiles and maintains accounts payable records as well as processing and posting invoices and payments for assigned accounts in specified timeframes.

Responsibilities

• Performs calculations, posting invoices, verifies pricing, quantity and receipt of items through proper documentation.
• Obtains and/or verifies proper invoice coding and authorizations to initiate payments.
• Ensures all cash discounts are taken 100% of the time within terms.
• Update POD rebate spreadsheet for billed rebates, credits issued and process vendor payments within specified terms.
• Reconciles monthly statements and various other month-end duties as requested.
• Works with other departments/branches for accurate reporting and obtaining proper documentation.
• Maintains new vendor files and answers all vendor inquiries.
• Handles all correspondence (phone, mail, fax, email) from suppliers, provides payment information upon request.
• Prepares, mails and maintains copies of checks, vouchers, invoices or correspondence for future reference.
• Assists in monthly closings.
• Performs filing and copying.
• Additional duties or special projects as assigned.

Requirements

• High School Diploma required, some college preferred.
• 2–4 years’ experience in accounts payable or related field.
• Strong organizational and multi-tasking skills required.
• Ability to prioritize and to multi-task in a fast-paced environment.
• Ability to handle confidential information in a discreet, professional manner and exercise discretion.
• Strong communication skills both verbal and written required.
• Ability to be an effective team member and display initiative.
• Intermediate math skills required.
• Proficient with Microsoft Office suite of products (Word, Excel, etc.).
• Ability to physically sit at a desk for long periods, operate a computer, and listen/speak clearly on the phone and in-person.

Benefits

• Competitive compensation.
• Medical, dental, and vision insurance.
• Life and disability insurance.
• Flexible spending accounts.
• Employee Assistance Programs (EAP).
• 401(k) Retirement plan with company match.
• Generous paid time off package.
• Educational reimbursement.
• Paid family leave.
• Adoption assistance.

About the company

Imperial Brady is a leading North American distributor and solutions provider for cleaning and facility care, foodservice, and packaging. With more than 13,000 employees and a broad supply chain network, we deliver national scale with local expertise. Built on strong customer relationships and deep industry knowledge, we go beyond distribution—delivering Supplies + Support through expertise, service, and a commitment to making every customer touchpoint a plus. We offer a dynamic environment for our more than 13,000 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities.