Accounts Payable Specialist

Duties/Responsibilities

• Receive, review, and verify vendor invoices, ensuring accurate 3-way matching (purchase orders, receiving documents, and invoices).
• Accurately enter invoice data into the accounting system, applying the correct General Ledger (GL) codes and cost centers.
• Prepare and process payment runs in accordance with agreed-upon payment terms.
• Maintain accurate vendor master data, build strong supplier relationships, and promptly research and resolve any billing discrepancies or payment inquiries.
• Reconcile monthly vendor statements and investigate any outstanding balances or variances.
• Review, code, and process employee credit card reports, ensuring compliance with company travel and expense policies.
• Assist the accounting team with month-end closing activities, including AP accruals and reporting.
• Ensure all transactions adhere to internal financial controls, tax requirements (e.g., 1099 reporting), and regulatory standards.

Education And Experience

• High school Diploma or GED required.
• Three to four years of junior accounting experience required.
• Proficiency in enterprise accounting software Dynamics Business Central, Epicor M1, and strong Excel skills.
• Experience with Visa Spend is a plus.
• High level of attention to detail to minimize processing errors.
• Excellent verbal and written communication skills for effective collaboration with internal team and external vendors.
• Minimum of 1-2 years of experience in AP or general bookkeeping.
• Strong time management skills with the ability to prioritize tasks and meet deadlines during month-end.