Accounts Payable Specialist

HGC Industries · Indianapolis, IN · 1 mo ago

Accounting$25–$28/hrFull-time

Job Overview

The Accounts Payable Specialist is responsible for all Accounts Payable functions for the company. This includes printing vendor invoices, matching packing slips to invoices, entering accounts payable invoices, running weekly check runs, reconciling vendor statements and correspondence, and assisting with other daily office tasks, such as filing, mail, record maintenance, scanning, and copying.

The position supports the accounting department in the full functionality of Accounts Payable, including accurate daily matching and invoice processing, weekly payment runs, year-end 1099 processing, and collaboration with other departments as needed.

The Accounts Payable Specialist contributes to the HGC company's mission by ensuring vendors are paid in a timely manner per agreed-upon terms and conditions and by maintaining open communication as needed, resulting in timely invoice entry and a real-time snapshot of cash flow.

Essential Functions

Print vendor invoices
Match packing slips to invoices
Data entry of accounts payable invoices
Weekly check runs
Vendor statement reconciliation and correspondence
Assist with other office tasks, such as filing, mail, maintaining records, scanning, and copying

Required Skills & Abilities

Proficient math skills
Strong computer skills with the ability to learn and use various software systems efficiently and accurately enter and manage data to support daily job responsibilities
Ability to effectively manage multiple projects simultaneously
Ability to effectively manage both emotional and social intelligence
Strong interpersonal and customer service skills
Strong verbal and written communication skills
Strong Excel skills
Strong analytical and problem-solving skills
Detail-oriented and self-motivated, with the ability to work independently, identify issues, and follow tasks through to completion
Excellent time management skills and ability to efficiently manage priorities and tasks based on importance
Excellent organizational skills and attention to detail
High adaptive capacity to effectively manage demands and frequent change, delays, or unexpected events
Ability to work self-sufficiently to ensure accuracy and quality of tasks
Ability to navigate and resolve internal or external situations effectively and resourcefully
Ability to work effectively in a fast-paced environment
Establish and maintain effective relationships with customers, co-workers, and HGC Industries partners

Qualifications

High School Diploma required, Associate’s degree preferred
7 years of Accounts Payable experience required in lieu of degree
Minimum 5 years of Accounts Payable experience required
Proficient in Microsoft Office tools, including Word, Excel, PowerPoint
Experience working within an ERP system preferred
Experience with Microsoft NAV (preferred), or Epicor Kinetic (a plus)

Physical Demands

Sitting for long periods
Walking for long periods
Occasionally stoop, kneel, crouch, and crawl
Occasionally push, pull, twist, reach, & engage in rapid reflex movements
Occasionally lifting, moving, and carrying up to 50 pounds

Environmental Conditions

Manufacturing plant and office employees can/will be exposed to noise, dirt, dust, fumes, odors, chemicals, and other airborne particles

Travel Requirements

None

Compensation

$25 to $28/hour based on experience

Schedule

Monday through Friday, 8:00am to 5:00pm

Location

(On-Site, Indianapolis (Martindale-Brightwood area))