Accounts Payable Specialist

Key Responsibilities

• Manage AP including customer vendors relationship for Hayden and Hydraulics Technology (HTI).
• Review invoices for appropriate documentation and approvals.
• Match invoices to purchase orders.
• Research and resolve any differences.
• Prioritize invoices according to cash discount potential and payment terms.
• Code documents according to company procedures and vouch invoices in accounting software.
• Process invoices for payment, issue and mail checks or submit requests for wire transfer in a timely fashion.
• Audit and process credit card bills, employee expense reports, health insurance bills, and utility bills.
• Ensure adherence to company policy and procedures in all accounts payable functions.
• Assist other departments to understand and comply with the company policies and procedures.
• Respond to all vendors’ inquiries.
• Reconcile vendor statements, research and correct discrepancies.
• Maintain accurate information on the accounts payable and Unvouched Receipts general ledger accounts.
• Administer and reconcile petty cash fund.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting principles.
• Scan all documents onto accounting drive for Hayden and HTI.
• Preparation and issuance of 1099’s.
• Aid in greeting the public in person and on the phone in an appropriate and courteous manner.
• Forward phone calls appropriately.
• Sorts and distributes mail.
• Assist Production Manager with data processing of Physical Inventory tags.
• Prepare check run file to ensure all invoices are paid promptly and subsequently issue corresponding checks.
• Record credit card payments and wire payments.

Education And Experience

• Four-year college degree is preferred.
• High school diploma plus required experience and special skills will be accepted.
• Four years or more Accounts Payable experience.
• Attention to fine detail and accuracy.

Work Environment And Physical Demands

• The Accounts Payable Specialist position is primarily based in an office environment, with tasks typically performed at a desk or workstation.
• The role requires extended periods of sitting, frequent use of office equipment, and repetitive motions such as typing and using a mouse.
• Occasional lifting of office supplies or files (up to 25 pounds) may also be required.

Position Type/Expected Hours Of Work

• This is a full-time position.
• Days and hours of work are Monday through Friday, 7:00 a.m. to 3:30 p.m.

Travel

• No travel is required for this position.

Benefits

• Hayden Industrial offers a generous benefits package including comprehensive health, dental, vision, 401(k) retirement plan with company match, a generous paid time off schedule, and professional development opportunities.

AAP/EEO Statement

• Hayden Industrial is an equal employment opportunity employer.
• Hayden Industrial recognizes and embraces federal legislation on equal employment opportunity and is committed to providing a workplace free of discrimination.