Accounts Payable Specialist

About the Role

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, payments, and financial records while supporting overall accounting operations. This role requires a strong understanding of accounts payable processes, attention to detail, and the ability to manage high-volume workflows in a fast-paced environment. The position serves as a key point of contact for vendors and internal customers, handling inquiries, resolving discrepancies, ensuring compliance with company policies and accounting standards, and maintaining financial integrity and operational efficiency.

The role also supports month-end and year-end close, assists with audits and 1099 reporting, and contributes to continuous improvement of AP processes. Success in this position requires strong organizational skills, effective communication, adaptability, and proficiency with ERP systems (preferably Oracle or NetSuite). This individual acts as a steward of the company’s Mission, Vision, and Values.

Responsibilities

• Understand company Mission, Vision, and Values and be an ambassador of MVV.
• Process vendor bills from receipt to payment, ensuring accuracy, proper approval routing, 3-way match, and timely completion.
• Prepare and execute payment activities, including ACHs, wires, checks, bank validation, etc.
• Responsible for new vendor setup in ERP, ensuring all necessary information is obtained and entered (including 1099 reporting information, W-9, banking information/validation, etc.).
• Maintain accurate, up-to-date, and complete (audit-ready) financial records within ERP system and in accordance with company policies, accounting standards, and internal controls.
• Reconcile accounts payable transactions, vendor statements, bank activity, and general ledger accounts to identify variances, investigate and resolve discrepancies by partnering with internal teams and external vendors, and eliminate data inconsistencies; correct posting errors, omissions, and/or misstatements.
• Monitor and manage the accounts payable inbox, respond to vendor inquiries promptly and professionally, resolve billing issues and payment questions with attention to detail.
• Support month-end and year-end close, accruals, and cutoff.
• Assist with audits, 1099s, and compliance.
• Identify opportunities to improve AP workflows and enhance operational efficiency.
• Ensure compliance with internal controls and company policies.
• Participate in projects and company initiatives as assigned by manager.
• Provide AP guidance/education to internal and external stakeholders regarding proper AP process, procedure, documentation requirements, etc.
• Ad-hoc support.

Requirements

• 2+ years of professional accounting experience with core responsibilities in accounts payable, receivables, or processing expense reimbursement; or a bachelor’s degree in business or accounting with a minimum of one-year professional experience through full-time work or internships in a related field. Experience in warehouse/manufacturing preferred.
• Experience in a high-volume, fast-paced environment.
• Planning (ERP) experience; Oracle/NetSuite preferred.
• Strong attention to detail and ability to manage a high volume of work with accuracy.
• Excellent verbal and written communication skills.
• Ability to multitask, manage multiple deadlines, and prioritize effectively.
• Adaptability, technical competence, and collaborative mindset.

About Us

We are Valicy. We make games and the machines they run on. What we're building matters. How we treat people matters more.

Our Mission

We exist to create excellent gaming experiences, treat our customers the way we want to be treated, and positively impact people's lives through a culture of care.

Our Values

Seven values guide how we work. We call it our FIGHTER mindset:

• Fun: Enjoy the journey together.
• Innovative: Consistently pushing new boundaries through creativity.
• Growth: Committed to growing personally and professionally.
• Humble & Passionate: It’s important to be both.
• Teamwork: Built on trust, healthy conflict, commitment, accountability, and results.
• Excellence: Pursuing high standards in everything we do.
• Relational: Building trust and relationships with customers and teammates.

If this is the kind of place you've been looking for, let's talk.

Work Environment

The work environment is typical of a traditional office setting.