Accounts Payable Specialist

Scope of Job Function

• Applies three-way invoice match process daily.
• Follows up with other departments for invoice signature approvals.
• Invoice G/L account expense coding.
• Invoice data entry process in system & create new vendor in system as required.
• Follows up with new vendor for supporting documentation relating to price & quantity discrepancies.
• Generates credit notes for RTV’s received.
• Weekly check runs.
• Reviews & processes employee expense reports for the sales department.
• Codes & processes payment for American Express & Home Depot statements.
• Processes check requests for Tax payments.
• Processes & posts payments for ACH & Wire payments to suppliers.
• Identifies repairs & maintenance expense by machine.
• Reports checks to bank positive pay daily for suppliers & payroll.
• Files open & paid invoices.
• Communicates with suppliers regarding disputes or missing invoices.
• Reviews vendor statements.
• Processes broker commission payments.
• Codes Freight invoices by customer.
• Records journal entry for prepaid expense, prepaid insurance, & unrecorded liabilities.
• Contacts bank for foreign exchange rate on foreign customer payments (Canada).
• Provides support for annual review.
• Processes year-end 1099’s.
• Backup to Receptionist phone duties as needed.
• Month end inter-company reconciliation, GRNI reconciliation & other assigned month end account reconciliations.

Requirements

• Required: 3–5 years’ experience in accounting.
• Knowledge of accounting practices & principles.
• Experience with an accounting software system.
• Strong communicator, both on paper & over the telephone & will need to frequently deal with customers & multiple departments within the organization.
• Desired: Knowledge of general manufacturing environment & practices, Food manufacturing a plus.
• Business Acumen.