Accounts Payable Specialist

About the role

The Accounts Payable Specialist provides strong process leadership for core back-office business processes, including Accounts Payable, Vendor Set-up, and Expense Reporting Management/reconciliation. This role focuses on operations impacting cash outflow and involves close collaboration with the Controller, Accounts Receivable Specialist, and Sourcing teams to drive performance. This is a full-time position reporting directly to the Director of Finance and Accounting.

Responsibilities

• Voucher incoming invoices from vendors, ensuring accuracy in cost, quantity, and payment terms.
• Manage and maintain accurate vendor information in the ERP system, including new vendor set-up and periodic updates.
• Resolve vendor payment, credit, or invoicing issues, and verify banking changes through direct vendor contact.
• Verify and confirm payments for sales commissions and monthly, quarterly, and annual customer rebates.
• Administer the expense reimbursement process to approve business-related expenses incurred by employees.
• Generate periodic reports on vendor spend, discounts taken, discounts missed, and the Procure-to-Pay business cycle.
• Assist with month-end closing processes, including journal entries and account reconciliations.

Key Success Factors

• Proficiency in learning and using computer systems: SyteLine/CloudSuite ERP suite, MS Excel, Concur, PowerBi.
• Ability to multi-task and manage multiple priorities concurrently while maintaining schedules.
• Excellent communication skills, with a natural ability to connect with people to achieve results.
• Understanding of fundamental finance and accounting concepts, including GAAP and financial statements.
• Self-motivated with a drive for results, requiring minimal oversight to complete tasks.
• Strong teamwork skills, fostering partnerships and a customer-focused mindset across the organization.

Performance Metrics

• Achieve outcomes that exceed established targets for vendor payment metrics.
• Resolve open vendor payment disputes within defined timeframes.
• Ensure accuracy in payments for vendor invoices, customer rebates, sales commissions, and expense reimbursements.

Requirements

• Bachelor’s degree in Accounting, Finance, Economics, or a related field from an accredited university.
• 1–5 years of accounts payable experience, with manufacturing experience preferred.