Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for the collection and processing of routine accounts payable transactions. The primary duties include data entry, coding of invoices, researching and resolving discrepancies accurately and efficiently. This is a hybrid role requiring onsite work three days per week in Cypress (Tuesday, Wednesday, and Thursday).

Responsibilities and Essential Functions

• Process invoices against purchase orders and receiving reports, checking to ensure that prices being billed correspond with the purchase order and code invoices as necessary.
• Process and code non-inventory payables such as expense reimbursements and utility costs.
• Communicate with vendors on AP-related issues and requests, researches and resolves issues with problem invoices, including recommending corrective action.
• Communicate with purchasing and receiving on all issues pertaining to inventory-related issues.
• Perform routine statement reconciliations on AP-associated accounts.
• Assist in the development of AP procedures and protocols.
• Updates daily activity summary sheets and vendor log.
• Performs other duties as assigned.

Qualifications, Skills and Education

Required Qualifications:

• 2+ years of accounts payable experience in a high volume environment.
• Excellent verbal / written communication skills.
• Satisfactory credit and criminal background check.
• Manufacturing background.
• Able to process 1,000 invoices per month.
• Experience with 3-way matching AP processes.

Preferred Qualifications:

• Proficient in Excel and other Microsoft Office applications.
• 10-key by touch.
• Bilingual Spanish.
• College degree in Business or Accounting field.

Perks and Benefits

• Competitive salary based on cost of labor, years of relevant experience, skill set, and education.
• Employee discounts across all product lines.
• Hit our Numbers Lunch: when we hit our monthly milestones, we all celebrate!

About Us

It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park. From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else.

This response is AI-generated, for reference only.