Accounts Payable Specialist

About the role

Our Waco, TX facility manufactures aluminum beverage cans for soft drinks, beers, energy drinks, teas, and non-carbonated beverages using state-of-the-art can-making technology in a high-speed manufacturing environment. The Accounts Payable Specialist ensures vendors are paid accurately and promptly for services and products rendered. This role reports to the Assistant Controller.

Responsibilities

• Invoice Processing & 3-Way Matching
  • Receive, review, and process a high volume of raw material, MRO (Maintenance, Repair, and Operations), and service invoices.
  • Execute precise three-way matching (Purchase Order, Receiving Log/Packing Slip, and Invoice) within SAP.
  • Investigate and resolve price, quantity, or receipt variances on invoices by partnering with the Storeroom Coordinator, Procurement, and Engineering teams.
  • Accurately assign General Ledger (G/L) codes, cost centers, and tax lines to non-PO invoices according to corporate accounting guidelines.
• Vendor Management & Reconciliations
  • Perform routine monthly reconciliations of key vendor statements against accounts payable records to identify missing invoices or credit memos.
  • Serve as the primary point of contact for external suppliers regarding payment statuses, remittance details, and billing inquiries.
  • Assist in maintaining accurate vendor onboarding profiles, including tax documents (W-9s) and banking info for ACH setups.
• Payment Support & Internal Controls
  • Collaborate with the Treasury Supervisor to compile and prioritize vendor invoices for weekly payment proposals.
  • Ensure all processed invoices have appropriate workflow approvals according to the plant's corporate delegation of authority and maintain clear audit trails for SOX compliance.
  • Assist the Assistant Controller during month-end close by identifying unvouchered receipts, preparing expense accruals, and analyzing the AP aging report.

Requirements

• Education & Experience
  • High School Diploma or GED equivalent.
  • 2-4 years of full-cycle accounts payable experience, ideally in an industrial, manufacturing, or distribution environment.
  • Strong proficiency with SAP (specifically FI/MM modules for invoice processing) and Microsoft Excel (vlookups, sorting, filtering).
  • Exceptional alphanumeric data entry speed with a proven track record of near-zero error rates.
  • Preferred: Associate degree or higher in Accounting, Finance, or Business Administration.
  • Preferred: Understanding of manufacturing inventory flows (Raw Materials, WIP, Finished Goods) and MRO storeroom mechanics.
  • Bilingual proficiency in English and Spanish is a strong asset.
• Skills
  • Excellent communication and negotiation skills for relaying data verbally and in writing between employees and vendors/suppliers.
  • Strong organizational skills and ability to maintain accurate, detailed records for periodic audits.
  • Ability to work on multiple projects simultaneously with tight deadlines.
  • High comfort level working with numbers and spreadsheets; ability to create statistical reports.
  • Knowledge of Federal and State Taxation laws.
  • Adaptability, flexibility, and willingness to advance existing skill sets to meet future office needs.
  • Pragmatic decision-making and high integrity.
  • Maintains confidentiality at all times.
• Software/Computer Skills
  • General knowledge of basic hardware and software, including Microsoft Office (Word, Excel, Outlook), Google Workspace, and website software.
  • Ability to learn new software systems and data management systems quickly.
  • Proficient keyboarding and typing skills.

Environmental & Physical Factors

• Works primarily indoors in a well-lighted, air-conditioned office.
• Daily contact with the public, departmental personnel, and vendors.
• Frequent sitting, standing, walking, and occasional bending.
• May lift, carry, pull/push, and reach for supplies (up to 15 lbs.).
• Requires managing stress effectively in a fast-paced, demanding environment.
• Work requires organizing, prioritizing, accuracy, and attention to detail.
• Flexibility to assist with and coordinate a variety of projects and adapt to differing conditions.
• Often works independently.

Schedule

Monday-Friday, 8:00 AM–5:00 PM. Schedule may vary depending on plant operational needs, which could include long days, occasional evenings, and weekends. Regular and predictable attendance is essential. Flexibility is required, and the position may require travel to meetings, conferences, workshops, or other facilities.