Accounts Payable Specialist

We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

Responsibilities

• Prioritize invoices according to cash discount potential and payment terms
• Resolve purchase order, contract, invoice and/or payment discrepancies and documentation
• Ensure credit is received for outstanding credit memos
• Review all invoices for appropriate documentation and approval prior to processing in Viewpoint
• Process check requests, prepare cash run, obtain all signatures for checks/EFTs and distribute checks accordingly
• Reconcile vendor statements, including communicating with vendors and responding to inquiries concerning payment or invoice issues
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and best practices
• Assist Project Managers in the reconciliation of invoices to Purchase Order and Subcontract commitments

Qualifications

• High school diploma
• Two or four year degree in Accounting or Finance (preferred but not required)
• Experience working with an intermediate ERP system
• Exposure to document handling software
• 1‑3 years of related accounts payable experience in a high‑volume, fast‑paced environment
• Preference for construction industry experience (not required)

Skills and Attributes

• Possess excellent written and verbal communication skills
• Must be able to prioritize workload in a fast‑paced, multi‑task environment; detail‑oriented, professional attitude and reliable
• Ability to be self‑motivated and proactive
• Must have a demonstrated ability to perform basic business mathematical functions
• Ability to work independently while embracing a team environment in a fast‑paced, high‑volume scenario with emphasis on accuracy and timeliness
• Excellent organizational and problem‑solving skills; ability to manage time effectively
• Must comply with all operating policies, procedures, plans and programs
• Ability to interact with employees and vendors in a professional manner while maintaining customer confidentiality

Pay

$24.00 to $29.00 per hour