Accounts Payable Specialist

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

About the role

The Accounts Payable Specialist is responsible for controlling expenses by receiving, processing, verifying, and reconciling invoices and completing vendor payments. This role ensures DB information remains confidential while reconciling processed work by verifying entries and comparing system reports to balances. The position guarantees bills are paid on time and correctly, meets monthly-close deadlines, and rectifies vendor discrepancies quickly.

Responsibilities

• Ensure all bills are paid on time and accurately:
  • Charge appropriate expense accounts and cost centers by analyzing invoice/expense reports; record entries
  • Ensure required approvals and supporting documentation are posted according to the Delegation of Authority
  • Schedule and submit payment journals for Checks, ACH, and e-payments
  • Reconcile vendor payment journal transactions and settle vendor balances
  • Protect the organization's value by keeping information confidential
• Ensure Monthly-close Deadlines Are Met, And Maintain Accounting Ledgers:
  • Complete monthly tasks prior to the accounts payable lock deadline
  • Contribute to team efforts as time and workload demand
  • Maintain accounting ledgers by verifying and posting account transactions
  • Update job knowledge by participating in educational opportunities (may include occasional overtime)
• Timely And Accurately Reconcile Vendor Discrepancies:
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Verify vendor accounts by reconciling monthly statements and payment schedules
  • Maintain and clear vendor aging to ensure timely vendor payments
  • Ensure vendor credits are applied or refunds are requested when applicable
  • Support leadership by conducting basic reporting and analysis where applicable
• Other duties as assigned

Requirements

• 1 year of Administrative experience or a combination of education and experience
• Bachelor’s or Associate's degree in Accounting (a plus)
• 2-3 years of hands-on accounting or accounts payable experience (a plus)
• Proficient computer skills, including Microsoft Office and Excel
• Experience with spreadsheets and automated accounting systems
• Strong attention to detail and understanding of logical statements and advanced mathematical calculations
• Excellent interpersonal, written, and oral communication skills
• Ability to work in a team environment with a positive attitude and willingness to learn

Skills

• Detail-Oriented
• Ethics
• High-Integrity
• Numeracy
• Accuracy
• Time Management
• Prioritization
• Communication

Location

This position is based in Tempe, Arizona. Required in-office presence 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Physical Requirements

• In-Office Environment:
  • Ability to work in a busy, crowded, and loud office with frequent distractions and interruptions
  • Collaborate in-person with occasional impromptu in-person meetings
• Office Conditions:
  • Adaptability to typical office conditions, including air conditioning, heating, artificial lighting, and varying noise levels
• Mobility:
  • Ability to sit, stand, reach, twist, and stretch for long periods
  • Occasionally move or lift office items up to 25 pounds
• Hearing Requirements:
  • Sufficient or correctable hearing to ensure clear understanding of spoken information, including virtual meetings and phone calls
  • Use of hearing aids or other assistive devices acceptable if needed
• Reading and Writing Proficiency:
  • Ability to read and write in English for processing documents, drafting reports, and following up on necessary actions
• Vision Requirements:
  • Adequate or correctable vision to perform essential job duties, such as reading documents on a computer screen and using visual tools
  • Use of corrective lenses or other measures acceptable if needed
• Technology Proficiency:
  • Proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software
• Effective Communication:
  • Strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and in-office communication tools

Pay

Compensation DOE