Accounts Payable Specialist

Accounts Payable Specialist Permanent Needham, MA (Fully onsite) Key Responsibilities Review, code, and route high volumes of PO and non-PO invoices for approval in the ERP systemMatch purchase orders, receiving logs, and invoices for inventory and direct materials, collaborating with procurement and warehouse teams to resolve mismatchesAudit and reconcile Goods Received Not Invoiced (GRNI) accounts, partnering with supply chain to clear aging receipts and ensure accurate inventory valuationExecute weekly payment runs (ACH, wire transfers, and checks) for domestic and international vendorsAct as primary contact for supplier inquiries, maintain vendor master files, and reconcile monthly vendor statementsAudit and process employee Travel & Entertainment (T&E) expense reports in line with corporate policyPerform month-end AP close tasks, including AP accrual calculations and sub-ledger to general ledger reconciliationsMaintain W-9 records and support annual 1099 form processing and submissionIdentify AP workflow bottlenecks and propose automation solutions to improve efficiency Requirements 2–5 years of specialized Accounts Payable experience (manufacturing, hardware, or inventory-centric environments preferred)Bachelor’s degree in Accounting, Finance, or equivalent practical experienceStrong proficiency in Microsoft Excel; NetSuite experience preferredExceptional attention to detail, strong organizational skills, and the ability to manage competing priorities under strict deadlinesClear, professional written and verbal communication, with the confidence to enforce company spending policies #zr