Accounts Payable Specialist

About The Role

Own accounts payable end to end at a fast-scaling AI-hardware company. As our dedicated AP Specialist, you'll be the person vendors and employees actually deal with — processing invoices, running payments, onboarding new suppliers, and managing travel and expense. Reporting to the Controller, you'll take AP from a shared responsibility to a real function with clean process behind it. This is a hands-on role at a company where the vendor base is unusually complex: foundries and OSAT partners overseas, contract manufacturers, EDA and IP licensors, lab equipment, and a team that travels internationally to make all of it happen.

Responsibilities

• Accounts Payable Operations: Own the full AP cycle — invoice intake, coding, approval routing, three-way match against POs and receipts, and payment runs
• Manage vendor onboarding and maintenance: W-9 and W-8BEN-E collection, banking details, payment terms, and keeping the vendor master clean and accurate
• Partner with Supply Chain and Procurement on PO matching, receipts, and invoice discrepancies — and be the person who chases them down
• Process international and multi-currency payments, including wires, and track FX and fee impacts
• Travel and Credit Card Operations: Run the travel and expense program: expense report review and approval, corporate card administration, policy compliance, and employee support
• Support domestic and international travel logistics and booking, including trips to foundry, OSAT, and manufacturing partners
• General Accounting and Reporting: Perform month end and quarter end close activities — journal entries, accruals, amortization reconciliations, aging review, and vendor statement reconciliation
• Perform fixed asset accounting including capitalization, depreciation, asset verification per accounting policies
• Prepare and review balance sheet reconciliations and month-over-month flux analysis, with clear written explanations of drivers for the Controller
• Serve as the primary contact for vendor inquiries and payment status, and keep those relationships smooth
• Prepare 1099 filings and support annual audit requests with clean documentation
• Build and document AP and T&E policies, controls, and workflow as the company grows

Qualifications

• 3+ years of accounts payable experience, ideally at a high-growth company
• Hands-on with an ERP or accounting system (NetSuite, QuickBooks, or equivalent) and AP automation tools (Bill.com, Ramp, Brex, Coupa, or similar)
• Experience administering a travel and expense platform (Navan, Expensify, Brex, or similar)
• Strong Excel skills and comfort reconciling high transaction volume accurately
• Detail-oriented and organized, with genuine ownership of your close deadlines
• Clear, service-minded communicator — you'll be the face of finance to both vendors and employees
• Comfortable building process where none exists yet, and improving it as volume grows
• International and multi-currency payments, W-8BEN-E and withholding, or 1099 filing experience (optional)
• Hardware, manufacturing, or semiconductor industry background (optional)
• Experience supporting an audit or implementing AP automation (optional)

Pay

California pay range: $83,000 USD - $100,000 USD. Final offers depend on level, location, and skills relevant to the role.

Benefits

• Equity grant per company guidelines
• Medical / dental / vision
• 401(k)
• Standard PTO

Schedule

Visa Sponsorship: DensityAI sponsors qualified candidates for H-1B, O-1, TN, E-3, and other employment-based visas, and we welcome applicants on F-1 OPT and STEM-OPT. Work authorization is required at start; we provide immigration support to secure or transfer status.

Export Controls: Aspects of this role may involve access to information subject to U.S. export controls (EAR/ITAR). We may discuss licensing or scope adjustments during the interview.