Accounts Payable Specialist

About the role

We are seeking an Accounts Payable Specialist to join our accounting team. This role is responsible for ensuring the accurate and timely processing of vendor payments, maintaining financial records, supporting customer and vendor account reconciliations, and providing administrative support for daily accounting operations.

Responsibilities

• Audit and process vendor invoices and outgoing payments with accuracy and timeliness.
• Process electronic payment requests in accordance with company policies and procedures.
• Review and process stop payment requests for issued checks.
• Perform customer and vendor account reconciliations and resolve discrepancies as needed.
• Audit and distribute daily customer invoices.
• Monitor and manage the accounting department email inbox, responding to inquiries or routing requests appropriately.
• Distribute incoming mail and coordinate outgoing shipments.
• Maintain organized financial records and support documentation.
• Collaborate with internal departments to ensure efficient and accurate financial processes.
• Assist with additional accounting and administrative duties as assigned.

Qualifications

• A high school diploma or equivalent required; additional accounting coursework or related experience is preferred.
• Working knowledge of fundamental accounting principles and accounts payable processes.
• Intermediate proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.
• A stable employment history with a demonstrated record of reliability and excellent attendance.
• A strong work ethic with a commitment to accuracy, accountability, and continuous improvement.
• A proven history of exceptional attention to detail and organizational skills.
• Strong candidates will possess a bachelor’s degree or related coursework.
• Two or more years of related experience.