Accounts Payable Specialist

About the role

An administrative role within the accounting department providing the processing of invoices and payments of company supply purchases and other creditors.

Responsibilities

• Receive and distribute incoming accounts payable (AP) invoices and associated documents for approval.
• Review and validate vendor statements.
• Manage the establishment of new vendors and maintain vendor records in compliance with company policies, federal, and state regulations.
• Serve as backup for Accounts Receivable in case of absences.
• Provide assistance in handling incoming phone calls.
• Inform your supervisor of discrepancies in your reports as soon as you are aware of them.
• Inform your supervisor of potential problems or potential new business opportunities directly or indirectly related to your department.
• Report any unsafe equipment or working conditions to your supervisor.
• Report any needed repairs or special maintenance to your supervisor immediately.
• Uphold cooperative policies and follow and comply with all laws and regulations both State and Federal.
• Attend employee safety meetings held as required or scheduled in conjunction with Safety Director or location.
• Perform other duties as assigned by management.

Qualifications

• High School diploma.
• 1–2 years of accounts payable or accounting experience.
• Basic knowledge of Microsoft Office products.
• Valid driver’s license.
• Position primarily works on site.
• Ability to sit for long periods of time.

Preferred Skills

• Experience with a paperless document filing system.

Essential Skills

• Strong attention to detail and organizational skills.
• Independent work capabilities and the ability to collaborate effectively in a team.
• Proficient written and verbal communication abilities.
• Adept problem-solving skills.
• Capacity to meet deadlines consistently.
• Maintains strict confidentiality when handling sensitive information.
• Presents a professional image through words, actions, and personal appearance.