Accounts Payable Specialist

About the Role

An Accounts Payable Specialist assists with the day-to-day functions within the Finance Department with a focus on accounts payable. Responsible for processing all invoices received for payments and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This involves compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed.

Responsibilities

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.
• Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks on a weekly basis; resolving purchase order, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; requesting stop-payments and purchase order amendments.
• Prepare weekly check-run support binder.
• Monitor Accounts Payable email and reconcile vendor statements.
• Review petty cash invoices to ensure correct coding and authorization.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Ensure the ready availability of financial documentation.
• Process manual checks as needed.
• Issue petty cash checks to division managers as needed.
• Prepare vendor 1099 forms on an annual basis.
• Protect organization's value by keeping information confidential.
• Assist in annual audit as needed.
• Accomplish accounting and organization mission by completing related results as needed.
• Assist in the development of strategies to meet or exceed organizational and department performance goals and objectives.
• Model exemplary internal and external customer service.
• Provide a positive work environment that does not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran.
• Ability to work in compliance with Metro's safety and security policies.
• Other duties as assigned.

Qualifications

• Associate's Degree (two-year college or technical school) or equivalent years of experience.
• One to two years of related experience preferred.

Skills & Competencies

• Communications: Excellent verbal, writing, and non-verbal skills. Clear, concise, and persuasive. Excellent grammar and punctuation.
• Customer Focus: Excellent problem-solving skills and a desire to exceed customer expectations.
• Employee Development: Accurately identifies and measures own skills and knows when to ask for help in completion of tasks and projects.
• Leadership: Energetic, takes initiative on projects, committed to continuous improvement.
• Professional Integrity: Accountable, honest, fiscally responsible, with the ability to maximize resources.
• Exceptional attention to detail and organization.
• Ability to analyze information and apply accounting principles to solve problems with accuracy.
• Excellent vendor relationship-building skills.
• Substantial computer and software literacy proficiency.
• Strong data entry skills and general math skills.

Work Environment

Office atmosphere.