Accounts Payable Specialist

Core Responsibilities

• Process approximately 30 invoices per day through an AP automation platform.
• Review, upload, and code invoices to the appropriate entity, property, or subsidiary.
• Verify invoice information and ensure charges are allocated correctly.
• Research discrepancies and resolve invoice-related issues independently.
• Enter recurring invoices, validate amounts, save supporting documentation, and route for approval.
• Monitor AP queues to ensure invoices are processed timely and prevent backlogs.
• Aid with payment submission workflows and approval processes.

Bank Reconciliations

• Perform bank reconciliations for multiple operating accounts and additional investment and brokerage accounts.
• Utilize reconciliation software and system matching tools to identify and resolve discrepancies.
• Research outstanding transactions and ensure accuracy of account balances.
• Maintain supporting documentation and reconciliation records.
• Work with accounting team members to resolve unusual or unmatched items.

Minimum Qualifications

• Must have 1+ years of Accounts Payable, Accounting Clerk, Bookkeeping, or related accounting experience.
• Experience processing invoices in a high-volume environment.
• Experience with AP automation platforms or invoice workflow systems.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently, conduct research, and solve problems with minimal supervision.
• Strong communication skills and willingness to ask questions when needed.
• Basic understanding of account reconciliations.
• Prior experience with bank reconciliations.
• Experience supporting multiple entities, subsidiaries, or locations.

Preferred Qualifications

• Experience with NetSuite.
• Experience with AP automation platforms such as Stampli, Concur, Tipalti, Bill.com, or similar systems.
• Prior experience with bank reconciliations.
• Experience supporting multiple entities, subsidiaries, or locations.

Technical Environment

• The Accounts Payable Specialist will primarily work within NetSuite.
• AP automation platform.
• Bank reconciliation software and matching tools.
• Advanced Excel skills are not required for this role, as most work is performed within accounting and AP systems rather than spreadsheets.

Culture & Work Environment

• The organization is growing and actively expanding its accounting team.
• The ideal Accounts Payable Specialist will be dependable, proactive, and capable of managing responsibilities independently.
• Successful candidates will demonstrate reliability and follow-through, strong communication skills, accountability and ownership of their work, ability to stay organized in a fast-paced environment, and a professional, business-casual approach.
• The accounting department is focused on strengthening operations, supporting growth initiatives, and improving workflow efficiency while building a stable, collaborative team.