Accounts Payable Specialist

About The Opportunity

The client is seeking an AP & Payroll Specialist to join their team in a multifaceted accounting and administrative role. This position is ideal for someone who enjoys balancing accounts payable, payroll processing, and general office administration while supporting a growing operation.

Key Responsibilities

• Process accounts payable invoices per day using QuickBooks Pro.
• Accurately code and allocate costs to appropriate jobs and divisions.
• Manage AP activities across three business divisions.
• Process weekly payroll for employees, including one Canadian employee.
• Generate and maintain payroll records and reports.
• Handle Certificates of Insurance (COIs) and payment bond documentation.
• Cover the main phone lines, direct calls, and assist with day-to-day office communication needs.
• Provide general office and administrative support as needed.

Qualifications

• Accounts payable experience, preferably in construction, manufacturing, or related industries.
• Proficiency with QuickBooks Pro preferred.
• Experience with job costing and cost allocation preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Proficiency with Microsoft Office applications.
• Strong note-taking
• Excellent communication and customer service skills.
• High school diploma or equivalent required; accounting or business coursework preferred.