Accounts Payable Specialist

About the Role

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related transactions. This role requires strong attention to detail, the ability to work in a high-volume environment, and collaboration with internal departments such as purchasing, receiving, and operations. The ideal candidate brings both accuracy and a continuous improvement mindset to support streamlined AP processes.

CaptiveAire is the nation’s leading manufacturer of commercial kitchen ventilation systems, offering a complete solution of fans, heaters, ductwork, and HVAC equipment. With over 40 years of industry leadership, we provide fully integrated, sustainable HVAC systems through innovative technologies, unmatched service, competitive pricing, and rapid lead times. Our mission is to deliver the highest quality products and service at the lowest possible price.

Responsibilities

• Review, verify, and process high-volume vendor invoices in accordance with company policies and internal controls.
• Research and resolve invoice discrepancies by collaborating with Operations and Vendors.
• Maintain accurate vendor files and ensure W-9 compliance.
• Code invoices to appropriate general ledger accounts and cost centers.
• Assist with month-end closing tasks related to AP accruals and reporting.
• Identify opportunities for workflow improvement, automation, and reduction of manual processes.
• Support ERP and system upgrades related to AP and procurement workflows.
• Maintain compliance with internal controls and contribute to strengthening financial procedures.

Qualifications

Required

• 2+ years of Accounts Payable experience (manufacturing environment preferred).
• Proficiency with ERP/accounting systems.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage deadlines in a fast-paced environment.

Preferred

• Familiarity with Microsoft Dynamics 365 (D365) Finance & Operations.
• Experience with third-party automation tools (e.g., OCR or invoice workflow tools).
• Experience with ERP implementations or continuous improvement initiatives.
• Solid Excel skills (XLOOKUP, filters, pivot tables).
• Familiarity with sales/use tax and freight invoicing.
• Knowledge of AP best practices in a manufacturing or supply-chain-focused environment.

Skills

• Excellent written and verbal communication skills.
• Strong problem-solving and analytical mindset.
• Ability to collaborate effectively across departments.
• High ethical standards and integrity when handling financial transactions.

Benefits

• Medical, dental, and vision insurance.
• Disability and life insurance based upon election of medical insurance.
• 401k with employer match.
• Paid holidays.
• Paid time off (PTO) based upon tenure.
• Flexible spending account (FSA).

Pay

Competitive base salary plus monthly bonuses based on productivity and profits.