Accounts Payable Specialist

About the Role

Business Information Group, Inc. (BIG) has helped hundreds of companies upgrade their technology to improve productivity, minimize downtime, and increase collaboration for the past 30 years. The Accounts Payable Specialist supports the organization's financial operations by managing vendor relationships, accounts payable, and employee expense processes. This role ensures timely and accurate payments, maintains compliance with internal policies and regulatory requirements, and serves as a key point of contact for vendors and employees regarding expense reports.

Responsibilities

• Manage vendor records, validate invoices, and process A/P vouchers for overhead, subscriptions, and job-related costs.
• Coordinate subcontractor setup and compliance, including W-9 collection, system setup, pay term confirmation, and ongoing record maintenance.
• Serve as primary contact for A/P and employee expense inquiries, providing guidance and resolving issues.
• Review and approve employee expense reports for policy compliance, proper documentation, and accurate coding.
• Prepare and process weekly check and ACH payment runs, including bank uploads.
• Reconcile vendor statements, credit card activity, and resolve discrepancies in a timely manner.
• Administer corporate credit cards, reconcile statements, and monitor cardholder activity.
• Maintain 1099-eligible vendor listings, validate W-9s, track payments, and prepare annual 1099 forms.
• Support audit, tax, and departmental reporting by providing A/P and expense documentation as needed.
• Ensure consistency and documentation of accounts payable processes, supporting standardized procedures.
• Other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate degree or coursework in Accounting, Finance, or related field preferred.
• Equivalent work experience may be considered in place of formal education.
• 4+ years of experience in accounts payable, expense management, or finance operations preferred.
• Prior experience with corporate credit cards, vendor management, and/or A/P systems is a plus.
• Strong attention to detail and accuracy in processing financial transactions.
• Familiarity with accounts payable processes, invoice validation, and expense reporting.
• Proficiency with Microsoft Excel and general office software; experience with accounting or ERP systems preferred.
• Excellent organizational and time management skills, able to handle multiple tasks and deadlines.
• Strong communication skills and customer service orientation for interacting with vendors and employees.
• Ability to follow established procedures and maintain consistent documentation for compliance purposes.
• Demonstrated ability to maintain confidentiality and handle sensitive financial information.

Schedule

Monday – Friday, 8:00am – 5:00pm local time zone. Full-time, non-exempt role. Hybrid role with required in-office days at the York, PA corporate office as designated by the department manager.