Accounts Payable Specialist

Key Responsibilities

• Process vendor invoices accurately and timely, ensuring proper approvals and coding
• Match invoices to purchase orders and receiving documentation, as applicable
• Verify invoice accuracy, pricing, quantities, and tax treatment
• Enter invoices into the accounting system and maintain detailed records
• Prepare and process weekly and monthly payment runs (checks, ACH, wires)
• Reconcile vendor statements and research and resolve discrepancies
• Communicate professionally with vendors regarding billing inquiries and payment status
• Maintain organized digital and physical accounts payable files
• Aid with month-end closing activities related to accounts payable
• Support internal and external audits by providing documentation and explanations
• Ensure compliance with internal controls and company accounting policies
• Perform other accounting and administrative duties as assigned

Required Qualifications

• A high school diploma or equivalent required
• An associate’s degree in Accounting or Finance preferred
• 2+ years of accounts payable or general accounting experience
• A strong attention to detail and accuracy
• The ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Excel and accounting software
• Strong organizational and time-management skills
• Professional communication skills, both written and verbal

Preferred Skills & Experience

• Experience with high-volume or multi-entity accounts payable
• Familiarity with vendor terms, discounts, and payment schedules
• Working knowledge of sales tax and use tax treatment
• Experience in fuel, energy, and convenient store industries
• Experience with ERP or accounting systems (Cargas, CStore Office, Sage Intacct, etc.)