Accounts Payable Specialist

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory, and government relations advice to regional, national, and international clients. This role is based in our Pittsburgh office and follows a hybrid work schedule.

About the role

We are seeking an experienced Accounts Payable Specialist to collaborate with the Accounts Payable (AP) team. This role involves auditing and updating data submitted via the Firm’s electronic check request and employee reimbursement software, as well as providing customer service and training to employees needing assistance with these programs.

Responsibilities

• Daily organization, audit, and processing of requests for AP checks, adhering to sales and use tax, 1099, state withholding, and other internal and external requirements. This includes:
  • Ensuring the correct payee is used.
  • Validating invoice information against the original attached invoice.
  • Reviewing coding for correctness.
  • Ensuring approvals are obtained pursuant to the Firm’s approval policy.
• Maintain accuracy of vendor files, including 1099 and other information.
• Research vendor statements.
• Provide outstanding customer service and training to employees on the Firm’s check request process, policies, and software.
• Print checks daily, weekly, and as needed, either on-site or to remote Firm locations, including preparing checks for mailing.
• Create virtual credit cards.
• Monitor shared AP telephone line and email box; respond to employee and vendor requests via email, phone, and instant message.
• Open hard copy mail and process as appropriate.
• Develop expert knowledge of check request software, Firm policies, and workflow.
• Maintain files of supporting documentation in MS Word or Excel as needed.
• Perform other duties and special requests as assigned.

Requirements

• Associate’s degree or Bachelor’s degree in Accounting, Finance, or related field, OR 3-5 years of experience in Accounts Payable.
• Excellent professional communication skills, both written and verbal.
• Strong attention to detail and organization skills.
• Ability to work independently and manage deadlines.
• Ability to maintain confidentiality.
• Knowledge of MS Office Suite, specifically intermediate to advanced knowledge of Excel.
• Knowledge of Accounts Payable software/systems.

Benefits

• Hybrid work schedules.
• Generous Paid Time Off.
• Paid Holidays, including a floating holiday.
• WorkWell wellness program.
• Free use of building gym.
• Caregiving assistance with Bright Horizons (child, elder, and pet care).
• Access to Firm-wide emergency assistance fund.
• Free full access to LinkedIn Learning.
• Insurance – Medical, Dental, Vision.
• 401K Program.
• Retirement Savings Program.