Accounts Payable Specialist

Responsibilities

• Review vendor invoices for accuracy, proper documentation, and compliance with internal guidelines and project-specific requirements.
• Prepare invoices for approval by coordinating with project managers and department heads to ensure timely processing.
• Issue payments, including cutting checks and managing electronic payment methods, while maintaining positive relationships with vendors.
• Monitor and reconcile job costs and expenses to ensure alignment with project budgets and overall company financials.
• Utilize Timberline/Sage software to input data, track invoices, and generate financial reports, ensuring seamless integration with project management systems.
• Handle vendor inquiries about payment status and resolve discrepancies quickly and efficiently.
• Maintain accurate records of all payables, including scanned invoices, approval documents, and payment receipts, for audit and reference purposes.

Qualifications

• 2+ years of Accounts Payable experience within the construction industry
• High School Diploma
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)

Preferred Qualifications

• Experience with Sage300/Timberline
• High volume invoice management (100+/Week)
• High volume of vendor communication and engagement (150+)

Pay

The below represents the lowest to highest expected salary range for this job opening upon hire. Our client ultimately may pay more or less than the posted salary range, and the salary range may be modified in the future. Our client will consider job-related factors including, but not limited to, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs when determining pay.