Accounts Payable Specialist

About the Role

The Accounts Payable Specialist is responsible for reviewing and investigating invoices, responding to internal and external payment requests, maintaining the supplier base, and processing vendor payments.

Responsibilities

• Ensures timely and accurate processing of invoices; prepares checks for signature and communicates with vendors.
• Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files.
• Enters new suppliers into ERP; completes New Supplier Form, W-9, and enters ACH information as required.
• Receives hard copy or electronic invoices; enters invoices into ERP and ensures the invoice matches the Purchase Order.
• Reviews invoices for exceptions such as missing Purchase Orders; sends invoices for approval and follows up with approvers.
• Records/files invoices and pends for payment based on supplier terms.
• Reviews reports for aged receipts missing corresponding invoices; determines causes, resolves/reconciles differences; reviews receipts for duplications; reconciles packing slips to purchase orders.
• Enters approved wire payments in the banking system.
• Contacts vendors as necessary to reconcile statements and payment vouchers.
• Performs entry-level bookkeeping and accounting tasks under direct supervision; may prepare bills, invoices, statements, and vouchers for payment.
• Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers; ensures documents are included in the appropriate accounting period.

Requirements

• 0-2 years’ experience in accounts payable.
• Experience in a manufacturing accounting environment is a plus.
• High School Diploma required; Associate degree in accounting, business, or related experience preferred.
• Highly organized with strong attention to detail.
• Excellent data entry skills.
• Strong verbal and written communication skills.
• Excellent computer skills with thorough knowledge of Word, Excel, and Microsoft Outlook.
• Good record-keeping and investigative skills.
• Strong customer service attributes.

About the Company

Throughout a history dating back to 1881, Bradford White Corporation has been manufacturing high-performing, technologically advanced, and energy-saving products for the world market. While many manufacturers continue to move production out of the country, we continue to invest in America. We are proud to have millions of products installed for millions of satisfied customers worldwide. Our essential products support the health, safety, sanitation, and infrastructure of communities, and in 2024, we’ve been recognized as an Energy Star Partner of the Year Sustained Excellence Award Winner for the fifth straight year.

For the Bradford White family of companies, customer satisfaction is our greatest reward, and we remain steadfast in our commitment to deliver products that are Built to be the Best®. Today, we employ over 2,000 employees with corporate headquarters in Ambler, Pennsylvania, and manufacturing operations in Michigan, Minnesota, Massachusetts, and New Hampshire. We also have assembly operations in North Carolina and a distribution and training center in Ontario, Canada.